G/L Setup is not an
application that you will be running very often. In this application, you will
answer some questions that tailor the General Ledger package to the way you do accounting in your company.
Select G/L Setup from the
pull down G/L Util_setup window. The
following screen will then be displayed:
G/L Setup Entry Screen
The
following options are available:
* Select
the desired mode from the G/L Setup menu bar
* Enter
the data requested on the screen
* To
exit press the ESC or F10 key when the
cursor is positioned for entry of the first field on the screen in
Add mode
To leave this
application, press X for EXIT when
positioned at the menu bar.
Entry Field Descriptions
|
Name
|
Type
and Description
|
|
1. Allow
Out Of Balance Posting?
|
Y or N. Enter Y in this field if the user is allowed to post G/L transactions that are out of balance.
This
field defaults to N.
|
|
2. Allow
Temporary Year-End Closing?
|
Y or N. Enter Y in this field if the user is allowed to run a temporary
year-end closing of General Ledger.
This
field defaults to N.
|
|
3. Maintain
Journal History Totals?
|
Y or N. Enter Y in this field if you wish to maintain journal history
totals from the packages that interface with General Ledger. Each posting total will be written to the Journal
History file, which then can be printed
from the Journal History Report
selection.
This
field defaults to N.
|
|
4. Starting
Journal History No
|
5 numeric
digits (99999). If you are maintaining journal history totals, enter the
starting journal number which will be use to produce a unique batch code that
will be assigned to each posting procedure. The batch code will be generated
by the system. This field will automatically be incremented after each
posting. This field should be reset to 1 on a quarterly or annual basis depending on the number
of posting that have occurred.
This
fields defaults to 1.
|
|
5. Starting Transaction Id No
|
7 numeric digits (9999999). This
number will identify unique journal transactions in General
Journal Trx Processing. It will be automatically
incremented after each entry. This field defaults to 1.
|
|
6. Allow
Changes To Period File?
|
Y or N. Enter Y in this
field if the user is allowed to make changes to the Accounting
Period File or N to decline.
|
|
7. Create
Retained Earnings Transaction In The Gen-Jnl-Trx File At Year End?
|
Y or N. Enter Y in this field if you wish to automatically have an entry
made in the General Journal Transaction File during the Year-End
Procedure. Enter N if you wish to make this entry manually. If you enter Y, the following field will appear.
If you
answer Y the next field will be displayed.
|
|
Account?
|
A standard account number in the
standard account number format. Enter the G/L account number the user wishes to have the Retained
Earnings entry made to. See Year-End Procedure for additional considerations.
|
Screens
G/L Setup
