Accounts Payable AP08S1 Help - Elliott Business Software

Pre-Check Writing Report

Pre-Check Writing Report

Application Overview


The Pre‑Check Writing Report shows you exactly what is going to be paid to each vendor and how much cash and discounts are going to be taken for each of the invoices to be paid.  It also shows you the exact amount of cash required for the check run.  You should print this report when you think you are done with the payment selection process and are ready to print checks.  If any of the selections shown on this report are incorrect, they should be corrected and then this report should be run again.  When everything looks right, print checks.  It is essential to correct selection errors before checks are printed.


Run Instructions


Select Pre-Check Writing Report from the pull down A/P Reports window.  The following screen will then be displayed:



Pre-Check Writing Report Entry Screen



 The following options are available:


           *        Enter the data requested on the screen

           *        To exit press the ESC or F10 key when the cursor is positioned for entry of the first field on the screen


To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.


Entry Field Descriptions



Type and Description

Show Deferred Items on

Report ?

Y or N.


If Y, the invoices which have been deferred will appear on the report.


The report totals will not be affected by these invoices, since the main purpose of the report is to show you check totals and total cash required.


The default is N.

Exclude Vendors With Zero Or Negative Balance ?

Y or N.


If Y, vendors with zero or negative balances are automatically excluded from this report.


If N, all vendors, regardless of their balance, are considered in the report.


This field defaults to N.







Pre-Check Writing Report










                                          P R E ‑ C H E C K   W R I T I N G   R E P O R T


Note: Vendors With Zero Or Negative Balances Are Not Included In Totals.

Vendors With Zero Or Negative Balances Included


Vendor  Name                            Vouchr  Invoice   Invoice   Due Date      Amount         Discount        Net‑Cash    Defer

  No                                      #        #        Date                To‑Be‑Paid     To‑Be‑Taken       Required    Status


000100  Computer Electronics Center     500098  500098    02/11/92  04/11/92         39.00             .00          39.00

                                        523728  737A887B  09/23/89  11/22/89      2,473.15             .00       2,473.15

                                        500097  920211    02/11/92  04/11/92         78.00             .00          78.00

                                        523729  970914    09/14/89  11/13/89        100.00             .00         100.00


                                                               Vendor Totals:     2,690.15             .00       2,690.15


000700  Southern Electronics            523731  18382     09/01/89  10/01/89        510.50‑            .00         510.50‑

                                        500096  500096    02/18/92  03/20/92      5,000.00             .00       5,000.00


                                                               Vendor Totals:     4,489.50             .00       4,489.50


                                                               Grand Totals:      7,179.65             .00       7,179.65


     2 Vendors To Be Paid

     2 Check Forms Will Be Required


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