Accounts Payable AP1400 Help - Elliott Business Software



Job Distribution Report

Job Distribution Report

Application Overview

 

Distributions are posted to the Job Distribution Report and are printed.  This report is a particular project or activity, for which expenses are being tracked.  When an invoice is entered into the Accounts Payable package, the invoice amount can be distributed to the appropriate jobs.

 

The report shows the total expenses incurred by each different job and further breaks down the expenses by expense accounts, showing detail of the expense distributions. 

 

If the Payroll package is being used, it will also contribute distri­butions to the report.

 

The Job Distribution File may be purged when the report is printed, or the data may be retained on file for future reference at your option.

 

 

Run Instructions

 

Select Job Distribution Report from the pull down A/P Reports window.  The following screen will then be displayed:

 

           

 

Job Distribution Report Entry Screen

 

 

 

 

 

 The following options are available:

 

           *        Enter the data requested on the screen

           *        To exit press the ESC or F10 key when the cursor is positioned for entry of the first field on the screen

 

To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.

 

Entry Field Descriptions

 

Name

Type and Description

1.   Print Report ?

Y or N.

 

Enter Y to print the report.

 

Enter N if you do not wish to have the report printed, so you can purge data without printing the report.

 

The default is Y.

2.   Purge File ?

Y or N.

 

Enter Y if you wish to have the Job Distribution File purged for the range printed to conserve disk space.

 

Enter N if you wish to have all of the data in the Job Distribution File retained for future reference.

 

The default is N.

3.   Starting Job No

6 alphanumeric characters.

 

Enter the first job to appear on the report.

 

This field defaults to All.

4.   Ending Job No

6 alphanumeric characters.

 

Enter the last job to appear on the report.

 

This field defaults to the starting job number to make it easy to print the report for a single job.

5.   Starting Date

A date in the standard date format.

 

Enter the beginning date of the period for which the report is to be printed.

 

This field defaults to All.

6.   Ending Date

A date in the standard date format.

 

Enter the ending date of the period for which the report is to be printed.

 

This field defaults to the starting date to make it easy to print the report for a single date.

 

 

 

 

Screens

 

Job Distribution Report

 

 

 

                                                J O B   D I S T R I B U T I O N   R E P O R T

 

For All Periods

 

                                        IM        Document#            Doc‑Date  P.O.‑No    Item‑No           Quantity

Job‑No  Description                     AP   Vendor  Vouch#  Invoice#  Inv‑Date  P.O.‑No    Item‑No           Quantity  Distributed

        Account‑No         Description  PR  Employee Check#            Chk‑Date  Rate       Hours                            Amount

 

CPU‑SX  Personal Computer 386/SX

 

        01100‑00000‑00000  Inventory ‑ Raw Materials

 

                                        AP  000700  Southern Electronics

                                                     500096  500096    02/18/92  00000600   CLOCK               15.000       188.10

                                                     500096  500096    02/18/92  00000600   DATA‑BUS            15.000       231.75

                                                     500096  500096    02/18/92  00000600   MEMMGR              15.000       660.00

                                                     500096  500096    02/18/92  00000600   VGA                 15.000     3,450.00

                                                     500096  500096    02/18/92  00000600   RAM‑2MEG            15.000       750.00

                                                     500096  500096    02/18/92  00000600   RAM‑ADDRES          15.000       255.00

                                                     500096  500096    02/18/92  00000600   RESET‑CPU           15.000       517.50

                                                     500096  500096    02/18/92  00000600   CPU‑30MEG           15.000    25,500.00

 

                                                                                                        Account Total:    31,552.35

 

        04230‑00000‑00000  Purchase Price Variance ‑ R/M

 

                                        AP  000700  Southern Electronics

                                                     500096  500096    02/18/92  00000600   CLOCK               15.000       175.56‑

                                                     500096  500096    02/18/92  00000600   DATA‑BUS            15.000       216.30‑

                                                     500096  500096    02/18/92  00000600   MEMMGR              15.000       616.00‑

                                                     500096  500096    02/18/92  00000600   VGA                 15.000     2,300.00‑

 

 

 

 

 

 

 

                                             V E N D O R   H I S T O R Y   R E P O R T

 

Printed For All Invoices Fully Paid Between 01/01/93 And 01/24/93 For All Vendors

Trx Types: Vchr = Regular Voucher   Cr‑M = Credit Memo   Cchk = Computer Check   Mchk = Manual Check

 

Vendor  Name                            Invoice   Document  Vchr  Vouchr#      Inv/Chk       Discount     Discount   Cash‑Or‑A/P

  No                                      No       Date     Type  Check#        Amount      Available        Taken   Account‑No

 

000100  Computer Electronics Center     500101    01/24/93  Vchr  500101        340.00          17.00              02000‑00000‑00000

                                                  01/24/93  Mchk  012325        323.00‑                      17.00 01010‑00000‑00000

 

 

000200  CompuPart Computer Services     500100    01/24/93  Vchr  500100      2,248.00         134.88              02000‑00000‑00000

                                                  01/24/93  Mchk  456321      2,113.12‑                     134.88 01010‑00000‑00000

 

 

 

      2  Vendors Printed

 

 

 



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