Of all the accounts in your General Ledger, only some will be affected by A/P. They are:
One or more cash accounts
One or more A/P accounts
A discount taken account (this is a revenue)
Several expense accounts possibly including miscellaneous charges expense, sales tax expense, and freight charges expense.
If you are using the General Ledger package and the Accounts Payable package, you may control where the Accounts Payable package will find the appropriate account in A/P Setup. If you choose to have the accounts verified from Accounts Payable then the A/P Account File stores the numbers of all the accounts that will be directly affected by Accounts Payable. A description for each account is also stored. When an account number is entered from within the Accounts Payable package, it is checked against this file. If the account number is not found, the entry is invalid, and the operator must enter a different number. If the account number is found, the description is displayed on the screen so he can see if this is the intended account. This greatly reduces the number of operator entry errors that occur on account numbers.
The format of the account number is variable. It can be a single number of from one to eight characters, or it can be a triple number with a hyphen, each number having from one to eight characters. See the System Manager manual for a full description of how to set up your account number format.
The Import application will allow a range of accounts from the General Ledger Chart Of Accounts File to be imported into the Accounts Payable Account File. This selection appears only if the Elliott General Ledger package is installed.
Select A/P Account File from the pull down A/P Maintenance window. The following screen will then be displayed:
A/P Account File Maintenance Entry Screen
The following options are available:
* Select the desired mode from the A/P Account File menu bar
* Enter the data requested on the screen
* To exit press the ESC or F10 key when the cursor is positioned for entry of the first field on the screen
To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.
Entry Field Descriptions
A/P Account File Maintenance (Account Search By Number)
A/P Account File Maintenance
A/P Account File List
Import G/L Accounts Into A/P Account File