Accounts Payable AP2001 Help - Elliott Business Software



Job Code File Maintenance

Job Code File Maintenance

Application Overview

 

A job is a particular project or activity for which you are tracking expenses and billings.  The Job Code File is used to keep track of all of the valid job numbers being used and their associated budgets.  When new A/P transactions are entered into the system, the invoice amounts can be distributed among any of the jobs, which have been entered into this file.

 

Run Instructions

 

    Select Job Code File from the pull down A/P Maintenance window.  The following screen will then be displayed:

 

 

Job Code File Maintenance Entry Screen

 

 The following options are available:

 

              *        Select the desired mode from the Job Code File menu bar

              *        Enter the data requested on the screen

              *        To exit press the ESC or F10 key when the cursor is positioned for entry of the first field on the screen

To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.


Entry Field Descriptions

 

Name

Type and Description

1. Job Code

6 alphanumeric characters.

 

Enter the code that you would like to assign to the job being entered.

 

In change or delete mode, press the F7 key to search for Job Code.

2.  Description

30 alphanumeric characters.

 

Enter a description of the job, which will make it clear to the operator at a glance whether or not he has entered the correct code.

3.  Budget Hours

8 numeric digits with 2 decimal places and optional minus sign (999,999.99‑).

 

Enter the number of hours that are budgeted for this job.

4.  Budget PR Expense

11 numeric digits with 2 decimal places and optional minus sign (999,999,999.99‑).

 

Enter the amount of Payroll expenses that are budgeted for this job.

5.  Budget AP Expense

11 numeric digits with 2 decimal places and optional minus sign (999,999,999.99‑).

 

Enter the amount of Accounts Payable expenses that are budgeted for this job.

6.  Contract Amt

11 numeric digits with 2 decimal places and optional minus sign (999,999,999.99‑).

 

Enter the total contract amount for this job.

 

 

 

 


 

Job Code File Maintenance (Job Code Search)Screens

 

 

 

 

 

FOB Code File Maintenance

 

 

 

                                                     J O B   C O D E   L I S T

 

                                          Budgeted            Budgeted            Budgeted            Contract

Job #   Description                         Hours          PR Expenses        AP/IM Expenses           Amount

 

CHEM    Outside Process                   1,000.00            5,000.00            5,000.00           10,000.00

CPU‑SX  Personal Computer 386/SX             50.00            1,300.00            1,200.00            2,200.00

PC‑10A  Production Order (PC‑10A)           300.00            1,700.00            1,400.00            3,000.00

PC‑386  PC‑386 Personnel Computer           200.00            2,400.00            2,200.00            5,000.00

PC100   Personal Computer (PC100)         1,600.00            1,400.00            1,200.00            2,500.00

 

    5 Job Codes On File                   3,150.00           11,800.00           11,000.00           22,700.00

 

 



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