Accounts Receivable ARAGEMNU Help - Elliott Business Software



Reports

Reports

Aging Reports

Application Overview

 

The Aging Reports are reports that can tell you a great deal about the state of a customer's account. It will tell you how much the customer owes you, and how old these owed amounts are.

 

In A/R Setup, you entered the length of the four aging periods to be used for aging your customer's accounts.  For example, you may have decided to age a customer's account into these four periods:  Current (less than 30 days old), 31‑60 Days, 61‑90 Days, and Over 90 Days.  The program which prints the Aging Report will ask you to enter the date you want to base the aging calculations on, and then will proceed to calculate which of these four periods each open item on the customer's account belongs in, and report that to you, along with totals owed in each of the four periods.

 

The Aging Report can be printed in either a summarized format or a detailed format.  If you elect to print the summarized format, only the total amount the customer currently owes, and a breakdown of this amount by period, will be reported.  The detailed format prints this same summary information but then also lists each open item currently on the customer's account.


Run Instructions

 

Select Aging Reports from the pull down A/R Reports window.   The following screen will then be displayed:

 

 

 

Aging Reports Entry Screen

 

 

 

 

 The following print options are available:

 

*           Print by customer number order, customer name order or in collector order

 

 

 


Entry Field Descriptions

 

Report By Customer Number

 

Name

Type and Description

1.  Detail or Summary ?

1 alphanumeric character.

 

Enter either D to print the report in detail format, or S to print the report in summary format.

 

Defaults to S.

2.  Print In Apply‑To Number Order or Document Date Order ?

 

 

 

 

 

 

 

Show Doc Age Detail?

1 alphanumeric character.

 

Enter A to specify apply‑to number order, or D to specify document date order.

 

If the items are printed in apply‑to number order, each invoice will be immediately followed by those payments, credit memos, etc. that apply to it.  Otherwise, the report will be printed in document date order, without any reference to the apply‑to number of the document.

 

Y or N.

 

Enter whether you want to show aged detail on the aging report or not.

 

If you answer Y to this question, the report will place each open item with a non‑zero balance into the correct aging period.

 

This option will appear only if the Aging Report is printed in detail and printed in apply‑to order.

3.  Aging Date

A date in the standard date format.

 

Enter the date to be used for calculating the age of the open items.  For example, if you want to know how old a customer's account was as of the end of December 1989, enter 12/31/89 for the aging date.  A document on the customer's account that is dated 11/15/89 would then be more than 30 days old, and would appear in the second aging period, if we use the periods as we defined them above.

 

Defaults to system date.

4. Include Items Past Aging Date?

Y or N.

 

If you answer N to this question, no open items will appear on the report whose date is after the aging date.  On the other hand, if you answer Y here, all items will still be aged as of the aging date, but all open items on a customer's account will be printed (assuming you specified you want to print the report in detail format above).  Any items not yet due will appear in aging period one.

5.  Starting Customer No

6 alphanumeric characters.

 

This question and the next one (Ending Customer No) allow you to specify a range of customers to print on the Aging Report.

 

If you press RETURN for the entry of the Starting Customer No, the field will default to All cus­tomers, and the entry of the End­ing Customer No will be skipped.

6.  Ending Customer No.

6 alphanumeric characters.

 

This question and the next one (Ending Customer No) allow you to specify a range of customers to print on the Aging Report.

 

If you press RETURN for the entry of the ending Customer No, the field will default to the same value as entered fr the Starting customer No. In other words, only the customer specified by Starting customer No. will appear on the report.

 

In This Aging Prd Or Older (continued)

If a number from 2 to 4 is entered, only those customers who have had the amount due for the specified aging period or longer will appear on the report.  For example, if $200 is specified for this field only those customers who have at least $200 due from the third or fourth aging period will appear on the report.  If 1 had been specified as the aging period then more customers would appear on the report because cus­tomers who had at least $200 due in any aging period would appear on the report.

 

If you are trying to find those customers who have the most amount of money which has been overdue for the longest period of time, then this field is used, otherwise just specify 1.  When 1 is entered, All is dis­played to remind you that all aging periods will be used.

8.   Show Cr Bal Cust Only ?

Y or N.

 

The option to print customer's with credit balances only.

9.  Show Open Items Only ?

Y or N.

 

If you answer Y to this, only invoices that have not been paid will be reported, otherwise, all transactions for the selected customer range will be printed.

10. Print Notes

Y = Report will print notes attached to customer record in File Maintenance and any other notes specified in Notes Type default values.

 

Report By Customer Name

 

Name

Type and Description

1.  Detail or Summary ?

1 alphanumeric character.

 

Enter either D to print the report in detail format, or S to print the report in summary format.

 

Defaults to S.

2.  Print In Apply‑To Number Order Or Document Date Order

 

 

 

 

 

 

 

Show Doc Age Detail ?

1 alphanumeric character.

 

Enter A to specify apply‑to number order, or D to specify document date order.

 

If the items are printed in apply‑to number order, each invoice will be immediately followed by those payments, credit memos, etc. that apply to it.  Otherwise, the report will be printed in document date order, without any reference to the apply‑to number of the document.

 

Y or N.

 

Enter whether you want to show aged detail on the aging report or not.

 

If you answer Y to this question, the report will place each open item with a non‑zero balance into the correct aging period.

 

This option will appear only if the Aging Report is printed in detail and printed in apply‑to order.

3.  Aging Date

A date in the standard date format.

 

Enter the date to be used for calculating the age of the open items.  For example, if you want to know how old a customer's account was as of the end of December 1989, enter 12/31/89 for the aging date.  A document on the customer's account that is dated 11/15/89 would then be more than 30 days old, and would appear in the second aging period, if we use the periods as we defined them above.

 

Defaults to system date.

4.  Include Items Past Aging Date ?

Y or N.

 

If you answer N to this question, no open items will appear on the report whose date is after the aging date.  On the other hand, if you answer Y here, all items will still be aged as of the aging date, but all open items on a customer's account will be printed (assuming you specified you want to print the report in detail format above).  Any items not yet due will appear in aging period one.

5.  Starting Customer No

30 alphanumeric characters.

 

This question and the next one (Ending Customer Name) allow you to specify a range of customers to print on the Aging Report.

 

If you press RETURN for the entry of the Starting Customer Name, the field will default to All cus­tomers, and the entry of the end­ing customer name will be skipped.

6.  Ending Customer No

30 alphanumeric characters.

 

If you press RETURN for the entry of the ending customer name, the field will default to the same value as entered for the Starting Customer Name.  In other words, only the customer specified by Starting Customer Name will appear on the report.

7.  Minimum Balance Due

9 numeric digits (999,999,999).

 

This question allows you to speci­fy the minimum balance a customer must have in the specified aging periods (see below) in order to appear on the report.

 

If you press RETURN, the entry will default to All, meaning a minimum balance of zero dollars and entry of this aging period or older will be skipped.

In This Aging Prd Or Older ?

1 numeric character from 1 to 4.

 

This field defaults to 1, which means that any customer who owes at least the specified amount due will appear on the report.

 

If a number from 2 to 4 is entered, only those customers who have had the amount due for the specified aging period or longer will appear on the report.  For example, if $200 is specified for this field only those customers who have at least $200 due from the third or fourth aging period will appear on the report.  If 1 had been specified as the aging period then more customers would appear on the report because cus­tomers who had at least $200 due in any aging period would appear on the report.

 

If you are trying to find those customers who have the most amount of money, which has been overdue for the longest period of time, then this field is used, otherwise just specify 1.  When 1 is entered, All is dis­played to remind you that all aging periods will be used.

8.  Show Cr Bal Cust Only ?

Y or N.

 

The option to print customers with credit balances only.

9.  Show Open Items Only ?

Y or N.

 

If you answer Y to this, only invoices that have not been paid will be reported, otherwise, all transactions for the selected customer range will be printed.

10. Print Notes

Y = Report will print notes attached to customer record in File Maintenance and any other notes specified in Notes Type default values.

Report By Collector

 

Name

Type and Description

1  .Detail Or Summary ?

1 alphanumeric character.

 

Enter either D to print the report in detail format, or S to print the report in summary format.

 

Defaults to S.

2.  Print In Apply‑To Number Order Or Document Date Order

1 alphanumeric character.

 

Enter A to specify apply‑to number order, or D to specify document date order.

 

If the items are printed in apply‑to number order, each invoice will be immediately followed by those payments, credit memos, etc. that apply to it.  Otherwise, the report will be printed in document date order, without any reference to the apply‑to number of the document.

Show Doc Age Detail ?

Y or N.

 

Enter whether you want to show aged detail on the aging report or not.

 

If you answer Y to this question, the report will place each open item with a non‑zero balance into the correct aging period.

 

This option will appear only if the Aging Report is printed in detail and printed in apply‑to order.

3.   Aging Date

 

 

A date in the standard date format.

 

Enter the date to be used for calculating the age of the open items.  For example, if you want to know how old a customer's account was as of the end of December 1989, enter 12/31/89 for the aging date.  A document on the customer's account that is dated 11/15/89 would then be more than 30 days old, and would appear in the second aging period, if we use the periods as we defined them above.

 

Defaults to system date.

 

 

 

Y or N

 

Enter whether you want to show aged detail n the aging report or not.  If you answer BYB, the report will place each open item with a non-zero balance into the correct againg period (bucket).

 

This option will appear only if the Aging Report is printed in detail and printed in Apply-To Order.

4.  Include Items Past Aging Date ?

Y or N.

 

If you answer N to this question, no open items will appear on the report whose date is after the aging date.  On the other hand, if you answer Y here, all items will still be aged as of the aging date, but all open items on a customer's account will be printed (assuming you specified you want to print the report in detail format above).  Any items not yet due will appear in aging period one.

5.  Starting Collector

3 alphanumeric characters.

 

This question and the next one (Ending Collector) allow you to specify a range of collectors to print on the Aging Report.

 

If you press RETURN for the entry of the starting collector, the field will default to All col­lectors and the entry of the ending collector will be skipped.

6.  Ending Collector

3 alphanumeric characters.

 

If you press RETURN for the entry of the ending collector, the field will default to the same value as entered for the starting col­lector.  In other words, only the collector specified by starting collector will appear on the report.

7.  Minimum Balance Due

9 numeric digits (999,999,999).

 

This question allows you to speci­fy the minimum balance a customer must have in the specified aging periods (see below) in order to appear on the report.

 

If you press RETURN, the entry will default to All, meaning a minimum balance of zero dollars and entry of this aging period or older will be skipped.

In This Aging Prd Or Older

1 numeric character from 1 to 4.

 

This field defaults to 1 which means that any customer who owes at least the specified amount due will appear on the report.

In This Aging Prd Or Older

If a number from 2 to 4 is entered, only those customers who have had the amount due for the specified aging period or longer will appear on the report.  For example, if $200 is specified for this field only those customers who have at least $200 due from the third or fourth aging period will appear on the report.  If 1 had been specified as the aging period then more customers would appear on the report because cus­tomers who had at least $200 due in any aging period would appear on the report.  If you are trying to find those customers who have the most amount of money which has been overdue for the longest period of time, then this field is used, otherwise just specify 1.  When 1 is entered, All is dis­played to remind you that all aging periods will be used.

8.  Show Cr Bal Cust Only ?

Y or N.

 

The option to print customers with credit balances only.

9.  Show Open Items Only ?

Y or N.

 

If you answer Y to this, only invoices that have not been paid will be reported, otherwise, all transaction for the selected customer range will be printed.

10. Print Separate Page

Y or N.

 

If you answer Y, then each collector will print on separate pages, otherwise it will print one collector after the other on the same page.

11. Print Notes

Y = Report will print notes attached to customer record in File Maintenance and any other notes specified in Notes Type default values.

 


Aging Report Selections

 

 

 

 

 



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