Recurring Sales ProcessingApplication Overview
In addition to normal A/R activity, most companies have several receivables, which are issued on a regular basis.
Recurring sales can recur in two different ways. Either they are issued on a specific day of the month (possibly every two or every three months) or they are issued every so many days (possibly every 14 days or every 30 days). These two types of recurrence are type M for monthly and type N for number of days.
Each recurring invoice has a starting date and an ending date. The starting date is the date the first invoice is issued. The ending date is the date of the last invoice. In some cases, there will be a certain number of invoices at one amount and then more invoices at another amount. Two recurring invoices could be set up with consecutive date ranges to handle the change in invoice amount automatically.
Once the Recurring Sales file is set up, all that remains to be done is to post the recurring invoices to the A/R Transaction file on a regular basis. These transactions are, in turn, posted to the A/R Open Item File, the same as the transactions entered through Sales & CR/DR Memo Processing.
Even if recurring invoices are not posted to the Sales & CR/DR Memo Processing file frequently enough, invoices will not be skipped by the application. The recurring invoices posting program will create automatically as many sales transactions as needed to bring the invoices up to date. Run Instructions
Select Recurring Sales Processing from the pull down A/R Processing window. The following screen will then be displayed:
Recurring Sales Processing Entry Screen
The following options are available:
* Add sales invoices that are issued on a regular basis * Make changes to the recurring transactions entered * Delete transactions entered * Print to screen, the recurring invoices presenting invoice amounts, descriptions, recurring ID code, and G/L distributions
To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar. Entry Field Descriptions
Distribution Screen
The customer name and number and the description of the recurring invoice being entered or changed is displayed on this screen automatically.
Print Recurring Invoices List
Date filled out ______ by _______ ADD CHANGE DELETE
RECURRING INVOICE PROCESSING FILE LOAD SHEET
1) Customer No _ _ _ _ _ _
2) Recurring ID _ _ _ _
3) Description _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
4) Type of Recurrence _ M = Monthly, N = Number of Days
5) Interval _ _ _
6) Starting Date _ _ / _ _ / _ _
7) Ending Date _ _ / _ _ / _ _
8) Sale Amount _ , _ _ _, _ _ _ . _ _
9) Misc Amount _ _ _, _ _ _ . _ _
10) Freight Amount _ _, _ _ _ . _ _
11) Calculate Tax Y=Yes N=No
12) Calculate Comm Y=Yes N=No
13) Terms Code _ _
14) Last Invoice Date _ _ / _ _ / _ _
Recurring Invoice Distributions
Account No Amount
1. _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ , _ _ _ , _ _ _ . _ _
2. _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ , _ _ _ , _ _ _ . _ _
3. _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ , _ _ _ , _ _ _ . _ _
4. _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ , _ _ _ , _ _ _ . _ _
5. _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ , _ _ _ , _ _ _ . _ _
6. _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ , _ _ _ , _ _ _ . _ _
7. _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ , _ _ _ , _ _ _ . _ _
8. _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ , _ _ _ , _ _ _ . _ _
9. _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ , _ _ _ , _ _ _ . _ _
10. _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ , _ _ _ , _ _ _ . _ _
Customer Search By Number
Recurring Sales Processing (Screen #1)
Recurring Sales Processing (Screen #2)
Recurring Sales List
Recurring Sales List
Run Date: Sep 25, 2001 - 11:09pm Elliott Demonstration Company Page 1
R E C U R R I N G S A L E S L I S T
Printed For All Customers
Cust Name Description Start-Date Invoice-Amt Misc-Amt Frght-Amt Tax? No Rec-Id When-Inv End-Date Last-Inv-Date Terms Comm?
000100 Williams John Q. Company Maintenance 03/15/89 50.00 .00 .00 Y 1 Inv On The 15Th Of Every Month 03/15/90 2/10 N/30 Y
Account-No Description Amount 03100-00000-00000 Sales - Product Line A 50.00
Membership Dues 03/15/89 120.00 .00 .00 N 2 Inv On The 15Th Of Every Month 04/15/90 2/10 N/30 N
Account-No Description Amount 03100-00000-00000 Sales - Product Line A 120.00
000200 21ST Century Enterprises Maintenance 03/15/89 65.00 .00 .00 Y 1 Inv On The 15Th Of Every Month 03/15/90 06/15/89 3/15 N/30 Y
Account-No Description Amount 03100-00000-00000 Sales - Product Line A 65.00
000300 Brooks and Johnson, LTD. Maintenance 03/15/89 55.00 .00 .00 Y 1 Inv On The 15Th Of Every Month 03/15/89 06/15/89 2/10 Due 15th Y
Account-No Description Amount 03100-10000-00000 Sales - Product Line B 55.00
000400 Beverly Supply Company Maintenance 03/15/89 50.00 .00 .00 Y 1 Inv On The 15Th Of Every Month 03/15/90 06/15/89 2/10 N/30 Y
Account-No Description Amount 03100-00000-00000 Sales - Product Line A 50.00
5 Recurring Invoices On File
Post Recurring Sales TransactionsApplication Overview
The Post Recurring Sales Transactions application transfers all transactions that were previously created in Recurring Sales Processing into the sales transaction file. You may then edit these transactions via Sales & CR/DR Memo Processing application under the A/R Processing pull down window. After verifying the transactions, you may post using the Post Sales & CR/DR Memo Transactions under the A/R Processing pull down window.
When you perform a posting, the system prints a journal of all transactions that were posted.
Run Instructions
Select Post Recurring Sales Transactions from the pull down A/R Processing window. The following screen will then be displayed:
Post Recurring Sales Transactions Entry Screen
The following option is available:
* Post recurring sales transactions
To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.
Entry Field Descriptions
Post Recurring Sales Transactions
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