Tax Code File Maintenance

Application Overview

 

When you are setting up your Customer file, you will be asked to enter a Tax Code for each customer who is taxable. This tax code will desig­nate what sales or other tax is to be charged when he purchases goods from you. For example, if you do business in California, there is a 6% sales tax on most items sold. 

 

You should define here all of the taxing methods that you plan to use with any of your customers so that you will be able to associate a Tax code with each customer who is to be taxed.

 

When you are entering Sales transactions by way of Sales & CR/DR Memo Processing, or when you enter customer orders in Customer Order Proces­sing, the amount of any sales tax to be charged will be calculated automatically using the tax percentage entered. You will, however, be able to override this calculated amount and enter the tax amount manu­ally if you should desire to do so.

 

The amount of sales and miscellaneous charges associated with each tax code is stored in each tax code record. These fields may be cleared by the Clear A/R Accumulators application.

 

A tax code must be created for non‑taxable sales since a tax code is required for all sales transactions.

 

Run Instructions

 

Select Tax Code File from the pull down A/R Maintenance window. The following screen will then be displayed:

 

 

 

Tax Code File Maintenance

 

 

 

 

The following options are available:

 

            *           Add new tax codes

            *           Change existing tax codes

            *           Delete existing tax codes

            *           Print a Listing of tax codes, their descriptions and YTD, PTD figures

 

To return to the menu bar, press the ESC or F10 key.  To leave this application, press X for EXIT when positioned at the menu bar.

 

Entry Field Descriptions

 

Name	Type and Description
1.  Tax Code	3 alphanumeric characters.   Enter the code you want to repre­sent the tax code. For example, if you were entering a tax code for the California sales tax, you might enter CAL here as the tax code.   In the change or delete mode, press the F7 key to search the for code.
2.  Description	30 alphanumeric characters.   Enter the description of the tax code.  This description will be displayed any time the entry of a tax code is requested so that you will be able to see that you have entered the correct tax code.
3.  Tax Percent	6 numeric digits with 4 decimal places (99.9999).   Enter the percentage of tax to be charged.
4.  Account No	An account number in the standard account number format.   Enter the number of the account where all tax amounts calculated for this tax code are to be recorded.  The account number you enter here must exist in the A/R Account File.  Otherwise, an error message will be displayed, and the program will request that you enter another account number.  The description of the account number will be displayed for you to veri­fy that the correct account number has been entered.    Pressing the F7 key will allow you to search for the account by number or pressing the F8 key will allow you to search for the account by description.
5.  Sales Ptd	11 numeric digits with 2 decimal places and an optional minus sign (999,999,999.99-).   Enter the total amount of sales for this tax code, so far this period.
6.  Sales Ytd	11 numeric digits with 2 decimal places and an optional minus sign (999,999,999.99-).   Enter the total amount of sales for this tax code, so far this year.
7.  Misc Chg Ptd	11 numeric digits with 2 decimal places and an optional minus sign (999,999,999.99-).   Enter the total amount of miscellaneous charges for this tax code, so far this period.
8.  Misc Chg Ytd	11 numeric digits with 2 decimal places and an optional minus sign (999,999,999.99-).   Enter the total amount of miscellaneous charges for this tax code, so far this year.
9.  Taxes Ptd	11 numeric digits with 2 decimal places and an optional minus sign (999,999,999.99-).   Enter the total amount of taxes calculated for this tax code, so far this period.
10.  Taxes Ytd	11 numeric digits with 2 decimal places and an optional minus sign (999,999,999.99-).   Enter the total amount of taxes calculated for this tax code, so far this year.
11.  Tax Freight ?	Y or N.   Enter a Y if freight charges are to be included in the tax calculation for this tax code.

 

Item numbers 5 through 10 are updated each time sales transactions are processed. They can be set to zero by the Clear A/R Accumulators application. For this reason, the operator will ordinarily not be able to change the fields in the change mode.

 

However, if you do find it necessary to make corrections to data that was entered in error, there is a way to do it. In response to the Field Number question, press the F6 key. You will then be able to make changes to these fields if the change-protected fields in A/R Setup is Y.

 

 

 

Load Sheet

 

 

 

 

Date filled out __________ by __________  ADD     CHANGE     DELETE

 

                 TAX CODE FILE MAINTENANCE LOAD SHEET

 

 1.  Tax Code       _ _ _

 

 2.  Description    _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

                    _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

 

 3.  Tax Percent    _ _ . _ _ _ _ %

 

 4.  G/L Account #  _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _

 

 5.  Sales PTD      _ _ _ , _ _ _ , _ _ _ . _ _

 

 6.  Sales YTD      _ _ _ , _ _ _ , _ _ _ . _ _

 

 7.  Misc Chg PTD   _ _ _ , _ _ _ , _ _ _ . _ _

 

 8.  Misc Chg YTD   _ _ _ , _ _ _ , _ _ _ . _ _

 

 9.  Taxes PTD      _ _ _ , _ _ _ , _ _ _ . _ _

 

10.  Taxes YTD      _ _ _ , _ _ _ , _ _ _ . _ _

 

                  ********************************

 

 1.  Tax Code       _ _ _

 

 2.  Description    _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

                    _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

 

 3.  Tax Percent     _ _ . _ _ _ _ %

 

 4.  G/L Account #  _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _

 

 5.  Sales PTD      _ _ _ , _ _ _ , _ _ _ . _ _

 

 6.  Sales YTD      _ _ _ , _ _ _ , _ _ _ . _ _

 

 7.  Misc Chg PTD   _ _ _ , _ _ _ , _ _ _ . _ _

 

 8.  Misc Chg YTD   _ _ _ , _ _ _ , _ _ _ . _ _

 

 9.  Taxes PTD      _ _ _ , _ _ _ , _ _ _ . _ _

 

10.  Taxes YTD      _ _ _ , _ _ _ , _ _ _ . _ _

 

 

 

Date entered __________ by _______  Date verified __________ by _______