Customer Order Processing CP0501 Help - Elliott Business Software



Sales History Trx Processing

Sales History Trx Processing

Application Overview

 

The Sales History Trx Processing is a standard transaction entry module allowing add, change and delete/inquire functions, as well as an edit list print‑out to verify that the transactions entered are correct.  You may also print two lists that analyze sales by customer and invoice date or by location and item number.  Once the transactions have been entered and verified as correct, you may post them to the Sales History file by means of the Post/Purge Sales History Trx application in the Processing pull down window.

 

Normally, sales transactions are posted into the Sales History Transaction file directly by the Post Invoices to A/R application and from there they are posted into the Sales History file.  There are two situations in which this does not happen, however, which necessitates the availability of this application.  The first of these situations is where the user first brings up COP and wishes to load the Sales History file with data from his former order processing system.  The second situation is where the user has created sales transactions through Accounts Receivable and now needs to transfer this data into Sales History.

 

Run Instructions

 

Select Sales History Trx Processing from the pull down COP Processing window.  The following screen will then be displayed:

 

                                

Sales History Trx Processing Entry Screen

 

 

 


 The following options are available:

 

*  Select the desired mode from the Sales History Trx Processing menu bar

*  Enter the data requested on the screen

 

To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.

 

Entry Field Descriptions

 

Name

Type and Description

1.  Invoice Date

A date in the standard date format.

 

Enter the date of the invoice.

2.  Customer No

6 alphanumeric characters.

 

Press the F7 key for customer search by number or press the F8 key for a customer search by name.

3.  Invoice No

6 numeric digits (999999).

 

Enter the invoice number.

 

In change mode, this entry defaults to the invoice number, by pressing the RETURN key, of the first transaction on file with the above‑entered invoice date and customer number.  When this in­voice number displays, the question Right Invoice? will appear.  Answering Y to this question will advance you for entry of the next field.  Answering N will display the invoice number of the next trans­action on file for the invoice date and customer number.  This sequential search and display of these invoice numbers will continue until you answer Y to the Right Invoice? question, press the Esc key or enter a specific invoice number.

4.  Item No

15 alphanumeric characters.

 

Enter the item number. Press the F7 key to search for the item by number or press the F8 key to search for the item by name.

 

As in the entry of the invoice number, this entry defaults by pressing the RETURN key, in change mode, to the item number of the first transaction on file with the above invoice date, customer number and invoice number.  The sequential search and display of the item number will continue until you answer Y to the Right Item? question, press the ESC key, or enter a specific item number.


 

5.  Location

2 alphanumeric characters.

 

Enter the location code for the warehouse from which the merchandise was shipped. The entry must be a valid location.  Default is the item's default or manufacturing location.

 

In add and change modes, press the F7 key to search for Location.

6.  Salesman

3 alphanumeric characters.

 

Enter the salesman for this sale.  The salesman number entered must be a valid salesman.  Default is the salesman number from this customer's record in the Customer file.

 

In the add or change modes, press the F7 key to search for Salesman.

7.  Sale Quantity

A standard quantity format.

 

Enter the sale quantity.

8.  Sale Amount

10 numeric digits with 2 decimal places and an optional minus sign (99,999,999.99‑).

 

Enter the sale amount.

9.  Cost Amount

10 numeric digits with 2 decimal places and an optional minus sign (99,999,999.99‑).

 

Enter the cost amount.

10. Ship-To No

4 alphanumeric characters.

 

Enter the Ship-To code that carries the shipping address requested by the customer.

11. Order No

6 numeric digits (999999).

 

Enter the order number.

 
Edit List

 

Name

Type and Description

Starting Invoice Date

A date in the standard date format.

 

Enter the starting date of the range.  Defaults to All.

Ending Invoice Date

A date in the standard date format.

 

Enter the ending date of the range.  Defaults to the starting date.

Starting Customer No

6 alphanumeric characters.

 

Enter the starting customer number of the range.  Defaults to All.

Ending Customer No

6 alphanumeric characters.

 

Enter the ending customer number of the range.  Defaults to the starting customer number.

 

Cust/Invoice List
 

Name

Type and Description

Starting Customer No

6 alphanumeric characters.

 

Enter the starting customer number of the range.  Defaults to All.

Ending Customer No

6 alphanumeric characters.

 

Enter the ending customer number of the range.  Defaults to the starting customer number.

Starting Invoice Date

A date in the standard date format.

 

Enter the starting date of the range. Defaults to All. 

Ending Invoice Date

A date in the standard date format.

 

Enter the ending date of the range.  Defaults to the starting date.

 
Loc/Item List

 

Name

Type and Description

Starting Location

2 alphanumeric characters.

 

Enter the starting location of the range.  Defaults to All.

Ending Location

2 alphanumeric characters.

 

Enter the ending location of the range.  Defaults to the starting location.

Starting Item

15 alphanumeric characters.

 

Enter the starting item of the range.  Defaults to All.

Ending Item  

15 alphanumeric characters.

 

Enter the ending item of the range.  Defaults to the starting item.

Starting Invoice Date

A date in the standard date format.

 

Enter the starting date of the range.  Defaults to All.

Ending Invoice Date

A date in the standard date format.

 

Enter the ending date of the range.  Defaults to the starting date.

 

Sales History & Stock Analysis Report

 

Name

Type and Description

Sales as of Date

A date in the standard date format.

 

Enter the sales effective date.  Defaults to the current date.

Year Start Date

A date in the standard date format.

 

Enter the report year start date.  Defaults to January 1st.

Period Start Date

A date in the standard date format.

 

Enter the report period start date.  Defaults to the first date of the period.

Location  

2 alphanumeric characters.

 

Enter the location you want to use for the report.  Defaults to All.

Product Category

3 alphanumeric characters.

 

Enter the product category you want to use for the report.  Defaults to All.

User Defined Code

2 alphanumeric characters.

 

Enter the user defined code you want to use for the report.  Defaults to All.

Customer Type

5 alphanumeric characters.

 

Enter the customer type you want to use for the report.  Defaults to All.

Create CSV File ?

Y or N.

 

Answer whether you want to create a CSV file from the report generated or not.  Defaults to Y.

If Item Has No Sales Only Print That Has Qty OH/Ord ?

Y or N.

 

Answer whether you want the item to print if there are no sales numbers, but has either a quantity on hand or on order, or not.  Defaults to blank.

CSV File Path

50 alphanumeric characters.

 

Enter the file name and path you want to use for the CSV file.  Defaults to blank.

 

 

 


 

Sales History Trx Processing

 

 

 

                       

Print Transactions Edit List

 

 

 


 

Print Sales History Trx By Customer/Invoice

 

 

 

 

 

Print Sales History Trx By Location/Item

 

 

 

 

 

Sales History & Stock Analysis Report

 

 

 

 

 

 



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