Customer Order Processing CP1001 Help - Elliott Business Software

Ship-To File Maintenance

Ship-To File Maintenance

Application Overview


A customer may have several different addresses (warehouses, or stores, etc.) where merchandise is sent, even though all bills are sent to a central office.  This application allows maintenance to the Ship‑To file, which stores these addresses.


Run Instructions


Select Ship-To File from the pull down COP Maintenance window.  The following screen will then be displayed:



Ship-To File Maintenance Entry Screen




    The following options are available:


*  Select the desired mode from the Ship-To File menu bar

a.   Add New Ship-To

b.   Change Ship-To record

c.   List, by range of customers, Ship-To’s


            Entry Field Descriptions



Type and Description

1.  Customer No

6 alphanumeric characters.


Enter the customer number of the customer whose ship‑to address is being entered.


Press the F7 key for customer search by number or press the F8 key for customer search by name.

2.  Ship‑To No

4 alphanumeric characters.


This field will be used whenever this ship‑to is referenced.  If numbers are used, they will not print in numerical order on the Ship‑To Addresses Report unless padded with zeros, e.g., 0004 or 0017.


In change mode, press the F1 key to display the next ship-to address on file for this customer.  Enter Y when the correct ship-to address is displayed.  Press the F7 key to search for ship-to numbers.

3.  Ship‑To Name

30 alphanumeric characters.


Enter the name of the ship‑to location.  This may or may not be the same as the customer's company name.


Default is customer's correspond­ence name.

4.  Ship‑To Addr-1

30 alphanumeric characters.


Enter the address of the ship‑to location.

5.  Ship-To Addr-2

30 alphanumeric characters.


Enter the address of the ship‑to location.

6.  Ship-To City

    or Ship-To Addr-3

15 alphanumeric characters.


Enter the city of this ship-to location. 


Press the F2 key to toggle between Free form and predefined City, State, and Zip code fields.



2 alphabetic characters.


Enter the state for this ship-to location.


10 numeric characters.


Enter the zip for this ship-to location.

7.  Ship‑To Country

10 alphanumeric characters.


Enter the country of the ship‑to location.

8.  Ship‑To Ups Zone

2 alphanumeric characters.


Enter the UPS zone of the ship‑to location.


9.  Ship‑To UPS Zone

2 alphanumeric characters.


Enter the UPS Zone for the location.



10. Ship‑To  Ship Via

Enter the Ship Via for this location.



11 - 13 . Ship‑To Tax Codes

3 alphanumeric characters.


Enter the applicable tax codes


These field default to the customer's tax codes.

14. Salesman Number

Enter salesman assigned to this location.

Defaults to the salesman in customer’s file.

15.  Ship to X – Ref

17 alphanumeric character field used for customers, such as Wal-Mart, who require a longer Ship To

This field is used in the Sales Import and Export modules.  To search by this field in Elliott COP, it must be assigned an Alternate Key (see System Manager Manual).






Run Date: Nov 1, 2001 - 1:24am         Elliott Demonstration Company                                                     Page    1


S H I P - T O   A D D R E S S   P R I N T - O U T


Range: Customers 000100 Thru 000100                                                                                                 


 Cust   Bill-To Name                    Ship-To  Ship-To Name                 Ship-To   Ship-To   Description                      

  No    Bill-To Address                   No     Ship-To Address               Tax Ups Tax Cd/Slm                                  


000100  Williams John Q. Company         100     John Q. Williams Company                 NON     No Sales Tax                     

        3479 Peachtree Road N.E.                 3212 Burbank Blvd.                                                                

        Suite #200                                                                                                                 

        Atlanta         GA  30329                Burbank          CA 97111                                                         


                                         Ship To X-Ref#: 12345678901234567                                                         


                                         200     John Q. Williams Company                 TX      Sales Tax - Texas                

                                                 8201 Kennedy Blvd.                                                                 


                                                 Houston          TX 70332                                                          














Ship To File Inquiry

Application Overview



The Ship To File Inquiry application enables you to examine the information and notes that were previously entered into Ship To File Maintenance.  This is considered as a read only function for inquiry purposes only.


Run Instructions


Select Ship To File from the pull down COP Inquiry window.   The following screen will then be displayed:



Ship To File Inquiry Entry Screen




Enter a valid customer number.  You can press F7 to search by customer number or F8 to search by customer name.



Ship To File Inquiry w/Customer No supplied




Enter a valid Ship To Number for this customer.  You can press F1 for the next Ship To on file or F7 to search by Ship To Number.


To return to the menu bar, press the ESC or F10 key.  To leave this application, press X for EXIT when positioned at the menu bar.




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