The Distribution Code File application allows the
user to maintain his Distribution codes. These codes must be entered as one of
the setup steps after entering the G/L Account File.
The basic purpose of these codes is to save the operator
time when entering General Journal transactions. If a type of transaction is
always split between several G/L accounts by fixed percentages, then use
of a Distribution code in this case allows the operator to make just a single
entry for the transaction (the debit side or credit side), and the General
Journal Trx Processing application will automatically split the transaction
among the accounts associated with the Distribution code, according to the
specified percentages, when "Y" is answered to the distribute
question in General Journal Transaction Processing. See the section on Distribution
Codes in the Package Overview for more details.
Select Distribution Code File from the pull down G/L
Maintenance window. The following screen will then be displayed:
![](80/GLDSTMNT_files/image001.jpg)
Distribution Code File Maintenance Entry Screen
The following options are available:
* Select the desired mode from the Distribution
Code File menu bar
* Select
the function you desire and enter the data that is requested on the screen, in
accordance with the Entry Field Descriptions below.
* To
exit press the ESC or F10 key when the cursor is positioned for
entry of the first field on the screen
To return to the menu bar, press the ESC or F10
key. To leave this application, press X for EXIT when positioned
at the menu bar.
Entry Field Descriptions
Name
|
Type
and Description
|
Code
|
4 numeric
digits. This is the identifier for the Distribution code, which is
referenced by other applications. In add mode, enter the code's identifying
number. You will then be positioned to enter the distribution accounts and
their percents. All entries occur on the top distribution line. The entries
scroll down to remain on display once the entry is complete.
In
change mode, enter the identifying number of the code you wish to change.
Existing distributions for this code are automatically displayed. Individual
distributions may be changed as they were in add mode. You may also add new
distributions while in this mode.
In
change or delete mode, press the RETURN key to display the next
distribution code on file.
If
you want to stop the process in the add mode, while entering distributions,
press the ESC key. The program will then ask Do You Really Want To
Abort? You can then answer Y
to stop, or N and continue entering distributions.
|
Number
|
An
account number in the standard account number format. Press the F7
key for account search by number or the F8 key for account search by
description.
This
account must be in the G/L Account File. A maximum of twelve
distribution accounts are allowed for any one code. Press the F10 key
when the cursor is positioned for entry of the account number to save the
distribution code.
|
Number
|
To
change an existing distribution, enter its account number as you would when
adding it, then answer Y to Any Change? To delete an existing
distribution, enter 0% for that distribution.
|
Description
|
Automatic
display.
|
Dist
%
|
5
numeric digits with 2 decimal places and an optional minus sign (999.99‑).
This is the percentage to be distributed to the account. It cannot exceed
100%.
Before
the F10 key is effective, the distribution percents must add up to
100%.
There
are a maximum of twelve distributions allowed for a single code. If you have
entered the maximum number and the distribution total does not equal 100%
you will have to change existing distributions to adjust the total.
|
List
Name
|
Type
and Description
|
Starting
Code
|
4
numeric digits. The value entered need not be a valid code on file. It will
still be used for the start of the range.
Pressing
the RETURN key defaults to All codes.
|
Ending
Code
|
4
numeric digits. Pressing the RETURN key defaults this value to the
same as the value entered for the starting code.
This
field is skipped if All is defaulted to the starting code.
|
![](80/GLDSTMNT_files/image002.jpg)
![](80/GLDSTMNT_files/image003.jpg)
Search By Main Account Number
![](80/GLDSTMNT_files/image004.jpg)
Distribution
Code File Maintenance
ScreensREPORTS
Distribution
Code List
![](80/GLDSTMNT_files/image006.jpg)