The Trial Balance Report application
prints a Trial Balance report in account number or profit center order. These
two options provide a detail or summary for a range of accounts that fall
within a specified set of dates, within all profit centers or one profit
center, or for one financial entity.
A General Ledger Trial
Balance may be obtained at any time.
A trial
balance may be obtained for any date within the fiscal year, for a selected
profit center or All profit
centers, for a selected financial entity, for active accounts or All accounts,
and in detail or summary by General Ledger Account.
The report
displays a running balance, beginning and ending balance, total debits, total
credits, period totals, and net change for each account. Subtotals are printed
if they are requested, as specified in the G/L Account File.
On a detail
report, all transactions are shown in detail unless, a compression was previously
run and the detail is no longer available.
If you are
uncertain of the dates on all transactions on the file, a starting date of
01/01/00 and an ending date of 12/31/99 will print all transactions.
You may
select either a single profit center or a single financial entity, but not
both. These choices are mutually exclusive.
Select Trial Balance from the
pull down G/L Reports window. The
following screen will then be displayed:
![](80/GLTRIALB_files/image001.jpg)
Trial Balance Report Entry Screen
The following
options are available:
* Select
the desired mode from the Trial Balance menu bar
* Enter
the data requested on the screen
To return to
the menu bar, press the ESC or F10 key. To leave this application, press ESC and then X for EXIT when
positioned at the menu bar.
Entry Field Descriptions
Name
|
Type
and Description
|
1. Starting Date
|
A date in the standard date format.
Enter the starting date of the range you want to include in your report, or
press the RETURN key to default to
the starting date of the current period as defined in the Accounting
Period File application.
|
2. Ending Date
|
A date in
the standard date format. Enter the ending date of the range to include in
your report, or press the RETURN
key to default to the ending date of the current period as defined in the Accounting
Period File application.
If either the starting or ending
date is not a period date, the
system will display:
Warning - Starting Date Is
Not A Period Starting Date- Is This Ok?.....or
Warning - Ending Date Is
Not A Period Ending Date- Is This Ok?
If you answer Y to these messages the resulting report will include
transactions that fall between the starting or ending date range that was
entered.
If you
answer N, you will need to enter the correct
date.
|
3. Starting Account
|
An account in the standard account
number format. Enter the starting account in the range you want to include
in your report, or press RETURN to
default to All accounts.
|
4. Ending Account
|
An
account in the standard account number format. Enter the ending account in
the range you want to include in your report, or press RETURN to default to the same account as you previously entered
in the starting account field.
If RETURN was entered in the starting account, this field will be
skipped.
|
5. Show Detail?
|
Y or N. RETURN defaults to Y.
If Y is entered then in addition to the summary figures for
each account, all transactions for the selected period will also print. If N, then only the summary figures for each account print.
|
6. Financial Entity
|
5
alphanumeric characters. Enter a valid financial entity number present in
your Financial Entity File
The entity description will then
automatically display.
If you
want to skip this field press RETURN.
|
7. Profit Center
|
A
standard profit center number in the standard profit center number format.
If your company does not use profit
centers, this field will be skipped. Press RETURN to default to All profit centers.
If a non‑blank
financial entity was entered above, the entry of this field will be skipped.
|
8. Show
Only Active
Accounts?
|
Y or N. RETURN defaults to Y.
If you enter Y, then only accounts within the specified range that have
activity within the entered range of dates will print. If N is entered, all accounts within the specified range will
print even if there is no activity for the account in the entered date
range.
NOTE: If an inactive account is a sub‑total level and
this field is Y, then the account sub‑total
will not print. In order to get correct sub‑totaling for an inactive
account you must answer N to this field.
|
9. Sub Totals
|
Y or N. This enables the Trial
Balance Report to display subtotals.
If you answered Y to field #5 Detail Report? select one of the following
options:
D = Daily/Monthly Tot
Prints Daily And Monthly
Sub Total.
M = Monthly Tot
Prints Monthly Sub Total.
N = No Sub Tot
Prints No Sub Total
If you answered N to # 5
Detail
Report?, this field automatically defaults to N.
|
ScreensScreens
![](80/GLTRIALB_files/image002.jpg)
Trial
Balance Report (In Account Order)
![](80/GLTRIALB_files/image003.jpg)
Trial
Balance Report (In Profit Center Order)
REPORTS
![](80/GLTRIALB_files/image005.jpg)