Inventory Management IM1100 Help - Elliott Business Software



Utilities Setup

Utilities Setup

I/M Setup

Application Overview

 

I/M Setup, like Company Setup is not an application that you will need to run frequently.  Through this appli­cation you will answer some questions, the answers to which will be placed in the I/M Control File and will have a bearing on the way other applications in the package will run.

 

For example, companies can calculate the value of their inventory in one of five ways, as allowed by this package.  As the cost of one item in stock can vary from one point to another, it needs to be decided whether to take the average cost, last cost, standard cost, LIFO cost or the FIFO cost for the inventory calculations, so in I/M Setup, the user is asked which of these costs is to be used.

 

One of the I/M Setup fields is especially important in determining how inventory transactions are handled.  Flag #24, (Online Update Inventory Trx) controls whether the Inventory Transaction Processing application records transactions on-line or using batch processing.  Batch processing requires the extra step of posting the transactions, but provides greater flexibility in terms of allowing distributions to multiple G/L accounts.  It also gives you greater control by allowing you to print an edit list to verify and make corrections to transactions before they are posted.  For more information on online and batch processing, refer to the  section of the Inventory Transaction Processing documentation.

 

I/M Setup is a very simple application, which allows you to add, change, and/or delete some key information in the I/M Control File.  However, the answers you give will affect the way in which other applications will run, so be sure to answer the questions in accordance with your real needs.

 

Run Instructions

 

      Select I/M Setup from the pull down Util-Setup window.  The following screen will then be displayed:

 

    

 

I/M Setup Entry Screen 1 of 2

 

 

 The following options are available:

 

                  *     Select the desired mode from the I/M Setup menu bar

                  *     Enter the data requested on the screen

 

      To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.

 

Entry Field Descriptions

 

Name

Type and Description

1.   Inventory Cost Method

1 alphanumeric character.

 

A      =   Avg Cost

F      =   FIFO

L       =   LIFO

R      =   Last Cost

S      =   Std Cost

 

The method entered here will determine how the value of inventory will be calculated.  Average Cost is the default inventory costing method.

2.  Default Mfg Location

2 alphanumeric characters.

 

The two‑character code entered here determines what is the main manufacturing and/or stocking location for the company.

3.   Audit Trail On Master File?

Y or N.

 

Your answer determines whether or not changes to your inventory will be recorded for later audit.

 

Default to N.

4.  Avg No Of Days In Period

5 numeric digits with 2 decimal places (999.99).

 

Enter the average number of days in a forecasting period. If you are using a calendar month as a forecasting period, this will be 30.44, which is the default value.

5.  Default Material Type

1 alphanumeric character.

 

Enter the default item material type.  

6.  No Of Periods

2 numeric digits (99).  

 

Enter the number of valid inventory periods you will be using.  Valid periods are 1-24.

 

7.  Current Period

2 numeric digits (99). 

 

Enter the current inventory period.  Valid periods are 1-24.

8.  Change Protected Fields?

Y or N.

 

Enter Y here if you want the ability to change F6 protected fields in the Inventory Item File. 

 

The default here is N.

9.  Serialized/Lot Items?

1 alphanumeric character.

 

L       =   Lot

N      =   None

S      =   Serialized

 

Enter whether Serialized or Lot Processing will be used in Inventory Management.  Serialized or Lot Processing is not allowed when using LIFO or FIFO costing method. The default here is N.

10. Enter Mfg Data For Item?

Y or N.

 

If you enter Y then the manufacturing screen will appear in the Inventory File Maintenance application.  Default is N.

11. Validate Accounts From I/M Or G/L ?

1 alphanumeric character.

 

I       =   I/M Account File

G      =   G/L Account File

 

Default is I.

12. Item Note Literal 1

10 alphanumeric characters.

 

This field serves to define the first literal description line of the Notes field information.

 

You may enter any expression that suits your needs.

13. Item Note Literal 2

10 alphanumeric characters.

 

This field serves to define the second literal description line of the Notes field information.

 

You may enter any expression that suits your needs.

14. Item Note Literal 3

10 alphanumeric characters.

 

This field serves to define the third literal description line of the Notes field information.

 

You may enter any expression that suits your needs.

15. Item Note Literal 4

10 alphanumeric characters.

 

This field serves to define the fourth literal description line of the Notes field information.

 

You may enter any expression that suits your needs.

16. Item Note Literal 5

10 alphanumeric characters.

 

This field serves to define the fifth literal description line of the Notes field information.

 

You may enter any expression that suits your needs.

17. Item Date Literal

10 alphanumeric characters.

 

This field serves to define the literal description line of the Date field information.

 

You may enter any expression that suits your needs.

18. Item Amount Literal

10 alphanumeric characters.

 

This field serves to define the literal description line of the Amount field information.

 

You may enter any expression that suits your needs.

19. Audit Trail On Inv Transactions?

Y or N.

 

Enter Y to maintain a record of all inventory transactions in the Inventory Transaction File.  This information may be printed out on the Inventory Transaction Audit Trail Report.  Enter N to disable this function.  The default is N.

20. Multiple I/M Accts ?

Y or N.

 

Enter Y to allow distributions to multiple asset accounts in the Inventory Transaction Processing application.  Enter N to allow distributions to the default asset account only.  The default is N.

21. Default Asset Acct

An account number in the standard account number format.

 

Enter the default asset account number.  This will be the default account number for distributions in the Inventory Transaction Processing application.

22. Next Document Number

6 numeric digits.

 

Enter the next document number to be used in the Inventory Transaction Processing application.  If the user presses the F1 key in field #2 of that application, the number entered here will be displayed.  The default is one.

 

Note:  This field will only be used if field #24 is set to N for batch processing.

23. Using Kit Items?

Y or N.

 

If Y is entered here, field #10 (Enter Mfg Data For Item ?) will automatically be set to Y.  Also, the user may not change field #10 to N.  This ensures that the user will have the opportunity to set the End Item Code field to K in Item File Maintenance.

24. Online Update Inventory Trx?

Y or N.

 

Enter Y to update inventory levels as soon as transactions are entered in the Inventory Transaction Processing application. 

 

Enter N to use batch transaction processing.  This option allows distributions to G/L accounts.

For more information, see the of the Inventory Transaction Processing section of this manual.

 

If the P/O package is in use, this field should be set the same as field #15 (Online Update Receivings Trx ?) in P/O Setup to avoid errors in distributions.

25. Upd Dist During Phy Cnt Proc?

Y or N.

 

If field #24 is set to N for batch processing, this field may be set to Y to create distribution records during Physical Count Processing.

 

If field #24 is set to Y for on-line processing, this field must be set to N.

26. Process Non-Stk Parents In Bomp?

Y or N.

 

Enter Y to allow BOMP's Production Order Entry application to process parent items flagged as non-stocked and manufactured in the Inventory Item File.  Items flagged as non-stocked and purchased will not be allowed in BOMP regardless of this flag setting.

 

If this flag is set to Y, components of non-stocked purchased items will still be allocated and have quantities on hand reduced in the COP Order Entry application.  However, components of non-stocked manufactured parents of product structures will not be allocated or have quantities on hand reduced until the order is entered into BOMP and produced.  See the description for field #2 Item No. in BOMP's Production Order Entry application for more information.

 

Enter N to disallow all processing of non-stocked parent items in BOMP.

27. Distribute By Amount Or Quantity?

1 alphabetic character.

 

Only A or Q are allowed.  Enter A to enter distributions in Inventory Transaction Processing by dollar amount.  Enter Q to enter distributions by item quantity.

 

Note:  This field will only be used if field #24 is set to N for batch processing.

28. Use Job Numbers?

Y or N.

 

Enter Y to allow distributions to be made to specific job numbers when entering transactions in I/M.  Job numbers allow you to track costs associated with specific jobs.

 

Enter N to not use job numbers in the I/M package.  If this field is set to N, you will not be able to access the Job Analysis Report application.

Inventory Freeze Date

Automatically displayed.

 

If the Freeze Inventory application has been run, this field will display the freeze date entered there.

Trx Audit Beg. Balance Date

Automatically displayed.

 

If the Set Transaction Audit File Beginning Balances application has been run, this field will display the beginning balance date entered there.  These beginning balances may be printed on the Inventory Transaction Audit Trail Report.

 

This field will only appear if field #23 is set to N.

 

 


Screens

 

I/M Setup (Screen #1)

 

 

 

 

I/M Setup (Screen #2)

 

 

 



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