I/M Account File Maintenance

Application Overview

 

There are many places throughout the Inventory Management package where you will need to enter a General Ledger account number to designate where some transaction amount is to be recorded.  In order to ensure that a minimum number of mistakes are made, whenever an account number is entered, it is looked up in the I/M Account File or the G/L Account File to be sure that it really is a valid account. If the account is not on file, you will be informed of this, and then allowed to enter another account number.  The field in I/M Setup, Validate Accounts from I/M or G/L, will determine which package will validate the accounts.

 

In all of the examples that are given here, an account number with 5 characters in the main account number, 5 characters in the profit center account number and 5 characters in the department account number is assumed. However, you may have defined your G/L account number to be of some different format. There is no need to worry about this. The programs will all modify the format of the account number entry when the screens are displayed so that they will match what you expect to see.

 

This is basically a very simple application. All you have to enter is the numbers of all of the accounts you expect to use during I/M proces­sing along with their descriptions.

 

The Import I/M Accounts From G/L application will allow a range of accounts from the General Ledger Account File to be imported into the Inventory Management Account File. This selection appears only if the Elliott General Ledger package is installed.

Run Instructions

 

      Select I/M Account File from the pull down I/M Maintenance window. The following screen will then be displayed:

 

 

 

I/M Account File Maintenance Entry Screen

 

 

 

 The following options are available:

 

                  *     Add new General Ledger I/M accounts

                  *     Change I/M accounts

                  *     Delete I/M accounts

                  *     Print or display a listing of account numbers and descriptions

                  *     Import Accounts from G/L

 

      To return to the menu bar, press the ESC or F10 key.  To leave this application, press X for EXIT when positioned at the menu bar.

 

Entry Field Descriptions

 

Name	Type and Description
1.      Account No	An account number in the standard account number format.   Enter the number of the account.  The account number format is specified here as XXXXX‑XXXXX-XXXXX, that is, an account number with 5 characters in the main account number, 5 characters in the profit center account number, and 5 characters in the department number.  If in Company File you specified that the format of your G/L account number was different from this, the program will know to reformat the entry field accordingly.   Enter the characters of the main account number and press RETURN.  The hyphen (‑) will be displayed automatically between the main account number and the entry field for the sub account numbers.  Then enter the characters of the sub account numbers, and press RETURN again.   In the change or delete mode, press the F7 key to search for account number or press the F8 key to search for account by description.
2.      Description	30 alphanumeric characters.   Enter the description of the General Ledger account, exactly as you want it to appear on data entry screens and on Inventory Management reports.

 

Import I/M Accounts From G/L

 

Name	Type and Description
1.      Starting Account No	An account number in the standard account number format.   This question and the next one (Ending Account No) allow you to specify a range of accounts to be imported from the G/L Account File.   Press the F7 key to search by account number.  Press the F8 key to search by account description.   Defaults to All accounts.
2.      Ending Account No	An account number in the standard account number format.   Enter the ending account number for the above range.   Press the F7 key to search by account number.  Press the F8 key to search by account description.   Defaults to the starting account number.

 

 

 

Date filled out __________ by __________     ADD      CHANGE     DELETE                              I/M ACCOUNT FILE MAINTENANCE LOAD SHEET         1.  Account #        _ _ _ _ _ _ _ _  - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _         2.  Description                          _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _             1.  Account #        _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _         2.  Description                         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _           1.  Account #        _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _         2.  Description                         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _           1.  Account #        _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _         2.  Description                        _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _           1.  Account #        _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _         2.  Description                    _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _           1.  Account #        _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _         2.  Description                        _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _           1.  Account #        _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _         2.  Description                        _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _           1.  Account #        _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _         2.  Description                        _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _              Date Entered __________ by _______   Date Verified __________ by ______

 

 

Screens

 

 

I/M Account File Maintenance

 

 

 

I/M Account List

 

Screens

 

 

Import G/L Accounts To I/M

 

 

 

Processing Account

 

04040‑00000‑00000  Cost Of Goods Sold ‑ Chemical
REPORTS