The User Defined File controls the information printed on the bill of lading forms. The records created in this file will be used in the Item File so that each individual item has clear information for the bill of lading.
Before doing file maintenance; a User Defined Code Literal should be defined in Global Setup for better referencing, otherwise the description defaults to the system of literal of “User Def. Code” .
From Inventory Menu select à Maintenance à User defined code file
Field 1. User Def Code-- A code uniquely identifying each User Defined record. It will be used in the Item File identifying which shipping category of the trucking companies that a particular item belongs to.
Field 2. User Def Code Desc-- A detailed description of a shipping category of the trucking companies. This piece of information will be printed in the column of “KIND OF PACKAGE, DESCRIPTION OF ARTICLES, SPECIAL MARKS AND EXCEPTIONS” on the form.
Field 3. User Def Code Class-- This field specifies which class of rate that the trucking companies charge for the item’s corresponding shipping category code (equivalent to User Def Code in our example). It will be printed in the column of “CLASS OR RATE” on the form.
Field 4. Hazardous Material-- This field will be printed in the column of “HM”, which indicates whether the item’s corresponding shipping category code contains hazardous material or not. The user answers either “Y” or “N” to this question. If the shipment contains hazardous materials, the long form must be used.
Field 5. ERG#-- This field has been regulated recently by the government. It requires the user to enter two-digit Emergency Response Group Code for emergency response people to provide proper services when there is a hazardous material spill.