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ReportsScheduled Receipts Reports
Application Overview
As soon as you print a purchase order, the items on the order can be thought of as being scheduled to be received. The purchase order specified a scheduled receipt date that the vendor is expected to meet. The reports available through this application let you know what is on order and when you can expect to receive the merchandise. Every purchase order on file is represented, except for blanket‑type orders and orders that have been closed or canceled. If a scheduled receipt is late, it will be flagged on the report so that you will notice it more easily. Quantities ordered and received as shown on the report in their stocking unit of measure regardless of the unit of measure in which they were ordered. The unit of measure's description also appears on the report for reference.
Scheduled receipts can be printed in order by the vendor from whom they were ordered, by the number of the item that was ordered, or by the job for which they were ordered. The report by vendor helps you monitor the performance of the vendor and take action on late shipments before the situation becomes serious. The report by item is valuable if you order the same item from different vendors. It enables you to compare the performance of competing vendors. It also gives you a list of purchase orders outstanding on a particular item for use in case of shortages. The report by job is useful for job shops where the late delivery of a single item can signal problems for the entire job. This allows managers to stay on top of the situation and ward off disasters that result from unavailable material.
For each report there are many parameters that can be specified. These parameters provide you with the ability to really pinpoint the specific receivings that you are concerned about. For instance, if you are interested in seeing only those receivings that are already late, you may specify how many days late a receiving must be in order for it to show up on the report. A buyer may be concerned only about scheduled receivings on those orders that he initiated. If so, he may specify this in the range parameters. These and other similar parameters make these reports a powerful management tool for keeping track of, and identifying problems with, scheduled receivings.
For each of the three reports, there is a work file that is generated that stores purchase order information in a sequence the report requires. The very first time you run each of these reports, the file will be generated automatically. Thereafter, you will have the option of regenerating the work file each time you run the report. You would want to regenerate the file if orders have been added, changed, canceled, closed, or deleted since the last file generation. You would also want to generate it again if there have been receivings entered since then.
In most companies, these activities occur daily, so a work file would become obsolete shortly after its creation. You may find a certain degree of obsolescence acceptable when weighed against the time required to regenerate the file. Also, there will be times when you wish to run several versions of the same report, one after the other. In this case, it would clearly be to your advantage to use the same generation of the work file for each version of the report. How often you need to regenerate these files depends upon how much traffic there is through your order processing department and how much data obsolescence you can tolerate in the Scheduled Receipts report.
Run Instructions
Select Scheduled Receipts Report from the pull down P/O Reports window. The following screen will then be displayed:
The following options are available:
* Select the desired mode from the Print Scheduled Receipts Report menu bar * Enter the data requested on the screen
To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.
Entry Field Descriptions
Run Date: Nov 13, 1992 ‑ 12:27pm Elliott Electronics Co. Page 1
S C H E D U L E D R E C E I P T S B Y V E N D O R
Range: All Vendors All Promise Dates Items Shown Regardless Of Number Of Days Late Late Lines Are Shown Preceded By "L" Fully Received Lines Are Not Shown Cancelled Lines Are Not Shown All Buyers Notify: All Move‑To Location: All
Vendor‑No Item‑No * Job‑No Po‑Number Prt‑Date Qty‑Ord Qty‑Rec Req‑Date Prom‑Dte Ni Vendor‑Name Item‑Description
000100 Phone: 213‑723‑8377 CHAR‑GEN U/M = EA L PC100 000001‑00 05/10/92 50.000 10.000 02/03/92 JLB Computer Electronics Center Character Generator At 25 Meg Item Totals: 50.000 10.000 Contact: Harvey Character ‑ Gen ‑ 25
PAR‑PORT U/M = EA L PC100 000001‑00 05/10/92 40.000 10.000 02/03/92 JLB Parallel Port For I/O Item Totals: 40.000 10.000 Parallel Port
RAM‑ADDRES U/M = EA L PC100 000005‑00 05/10/92 20.000 10.000 02/03/92 JLB Ram Address Multiplexer Item Totals: 20.000 10.000 Ram ‑ Add ‑ Mult
SER‑PORT U/M = EA L PC100 000001‑00 05/10/92 40.000 10.000 02/03/92 JLB Serial Port For Z80 25 Meg Item Totals: 40.000 10.000 Serial ‑ Port
000200 Phone: 834‑834‑8388 VID‑AD U/M = EA L PC100 000002‑00 05/10/92 40.000 10.000 02/03/92 JLB CompuPart Computer Services Video Addressing Module Item Totals: 40.000 10.000 Contact: Garish Hilltop Vid ‑ Address
Run Date: Mar 8, 1993 ‑ 11:10am Elliott Electronics Co. Page 1
S C H E D U L E D R E C E I P T S B Y J O B
Range: All Jobs All Promise Dates Items Shown Regardless Of Number Of Days Late Late Lines Are Shown Preceded By "L" Fully Received Lines Are Shown Preceded By "F" Cancelled Lines Are Shown Preceded By "X" All Buyers Notify: All Move‑To Location: All All Ship‑To Codes
Job‑No Item‑No Item‑Description * Vend‑No Po‑Number Prt‑Date U/M Qty‑Ord Qty‑Rec Req‑Date Prom‑Dte Ni
PC100 CHAR‑GEN Character Generator At 25 Meg L 000100 000001‑00 05/10/92 EA 50.000 10.000 02/03/92 JLB Character ‑ Gen ‑ 25 Item Totals: 50.000 10.000
CLOCK 25 Meg Clock For Mother Board L 000400 000004‑00 05/10/92 EA 30.000 10.000 02/03/92 JLB Clock ‑ 25M Item Totals: 30.000 10.000
DATA‑BUS Data Bus/Buffer 25 Meg L 000300 000003‑00 05/10/92 EA 60.000 10.000 02/03/92 JLB Data ‑ Buffer Item Totals: 60.000 10.000
DATA‑CONTRL Data Control Module L 000300 000003‑00 05/10/92 EA 50.000 10.000 02/03/92 JLB Data ‑ Control Item Totals: 50.000 10.000
DISPLAY Display Blanker For 25 MVideo L 000300 000003‑00 05/10/92 EA 20.000 10.000 02/03/92 JLB Display For Video Card Item Totals: 20.000 10.000
KEYBOARD Key Board For System Computer L 000400 000004‑00 05/10/92 EA 20.000 10.000 02/03/92 JLB 25 MHZ Item Totals: 20.000 10.000
MEMMGR Memory Manager For CPU Board L 000400 000004‑00 05/10/92 EA 50.000 10.000 02/03/92 JLB MEM ‑ Manager Item Totals: 50.000 10.000 |