Purchase Order PO05S1 Help - Elliott Business Software

Receivings Audit Trail Report

Application Overview

You may print the Receivings Audit Trail Report as often as you like. It may be printed for a range of purchase order numbers, item numbers and receipt dates. This report lists a great deal of information from the purchase order line item, as well as the information that was entered for the receiving. Each add, change and delete record for each receiving is itemized on the report. The user ID of the operator who entered, changed or deleted the receiving, the number of the terminal upon which this was done and the date and time of day when it was done are all recorded on this report.

You may purge Audit Trail records from the file during the printing of the report or as a separate action. Be sure to retain a copy of the report to be used for reference after the records have been purged.

Run Instructions

Select Receivings Audit Trail Report from the pull down P/O Reports window. The following screen will then be displayed:

The following options are available:

* Select the desired mode from the Receivings Audit Trail menu bar

* Enter the data requested on the screen

To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.

Entry Field Descriptions

Name	Type and Description
1. Purge File ?	Y or N. Defaults to N. If you wish the file to be purged, answer Y. Otherwise, answer N.
2. Starting PO No	6 numeric digits followed by 2 numeric digits (999999-99). Defaults to All. Enter the purchase order number of the first purchase order that is to be included among those considered for printing or purging. The number need not be that of a valid purchase order.
3. Ending PO No	6 numeric digits followed by 2 numeric digits (999999-99). Defaults to the starting order number's value. Enter the purchase order number of the last purchase order that is to be included among those considered for printing or purging. The number need not be that of a valid purchase order.
4. Starting Item No	15 alphanumeric characters. Defaults to All. Enter the item number of the first item that is to be included among those considered for printing or purging. The number need not be that of a valid item.
5. Ending Item No	15 alphanumeric characters. Defaults to the starting item number's value. Enter the item number of the last item that is to be included among those considered for printing or purging. The number need not be that of a valid item.
6. Starting Date Entered	A date in the standard date format. Defaults to All. Enter the entry date of the earliest receiving that is to be included among those considered for printing or purging.
7. Ending Date Entered	A date in the standard date format. Defaults to the starting date. Enter the entry date of the latest receiving that is to be included among those considered for printing or purging.

Run Date: Nov 13, 1992 ‑ 12:43pm Elliott Electronics Co. Page 1

R E C E I V I N G S A U D I T T R A I L R E P O R T

Range: All Purchase Orders

All Items

All Entry Dates

Po‑Number Line Item‑Number Comm‑Cd Vendor‑No Prom‑Date Qty‑Ord Um Expctd‑Cost Qty‑Rej Um Rej‑Reason

Item‑Description Vendor‑Item‑No Rcpt‑Date Qty‑Rec Um Actual‑Cost Old‑Qty‑Oh Um Old‑Avg‑Cost

Notify Move‑To Job‑No Tot‑Rec Um Recv Loc New‑Qty‑Oh Um New‑Avg‑Cost

000001‑00 001 CHAR‑GEN 000100 02/03/92 50.000 EA 7.8000 .000 EA

Character Generator At 25 Meg 02/03/92 10.000 EA 7.8000 .000 EA 7.8000

Character ‑ Gen ‑ 25 JLB QC PC100 10.000 EA LA 10.000 EA 7.8000

Transaction Added At 20:18:04 On 02/03/92

000001‑00 002 PAR‑PORT 000100 02/03/92 40.000 EA 10.0000 .000 EA

Parallel Port For I/O 02/03/92 10.000 EA 10.0000 .000 EA 10.0000

Parallel Port JLB QC PC100 10.000 EA LA 10.000 EA 10.0000

Transaction Added At 20:18:21 On 02/03/92

000001‑00 003 SER‑PORT 000100 02/03/92 40.000 EA 8.0000 .000 EA

Serial Port For Z80 25 Meg 02/03/92 10.000 EA 8.0000 .000 EA 7.0000

Serial ‑ Port JLB QC PC100 10.000 EA LA 10.000 EA 8.0000

Transaction Added At 20:18:40 On 02/03/92

000002‑00 001 VID‑AD 000200 02/03/92 40.000 EA 5.5400 .000 EA

Video Addressing Module 02/03/92 10.000 EA 5.5400 .000 EA 5.5400

Vid ‑ Address JLB QC PC100 10.000 EA LA 10.000 EA 5.5400

Transaction Added At 20:19:01 On 02/03/92

000002‑00 001 VID‑AD 000200 02/03/92 40.000 EA 5.5400 .000 EA

Video Addressing Module 02/03/92 1.000 EA 5.5400 .000 EA .0000

Vid ‑ Address JLB QC PC100 1.000 EA LA 1.000 EA 5.5400

Serial # ‑ VID‑1234‑1

Transaction Added At 21:47:16 On 02/03/92

REPORTS

Receivings Audit Summary Report