Purchase Order PO05S1 Help - Elliott Business Software



Receivings Audit Trail Report

Receivings Audit Trail Report

 

Application Overview

 

You may print the Receivings Audit Trail Report as often as you like.  It may be printed for a range of purchase order numbers, item numbers and receipt dates.  This report lists a great deal of information from the purchase order line item, as well as the information that was entered for the receiving. Each add, change and delete record for each receiving is itemized on the report.  The user ID of the operator who entered, changed or deleted the receiving, the number of the terminal upon which this was done and the date and time of day when it was done are all recorded on this report.

 

You may purge Audit Trail records from the file during the printing of the report or as a separate action.  Be sure to retain a copy of the report to be used for reference after the records have been purged.

 

 

Run Instructions

 

    Select Receivings Audit Trail Report from the pull down P/O Reports window.  The following screen will then be displayed:

 

 

 

 

 

    The following options are available:

 

              *        Select the desired mode from the Receivings Audit Trail menu bar

              *        Enter the data requested on the screen

 

    To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.

 

Entry Field Descriptions

 

Name

Type and Description

1.   Purge File ?

Y or N.

 

Defaults to N. If you wish the file to be purged, answer Y.  Otherwise, answer N.

2.   Starting PO No

6 numeric digits followed by 2 numeric digits (999999-99).

 

Defaults to All.

 

Enter the purchase order number of the first purchase order that is to be included among those considered for printing or purging.  The number need not be that of a valid purchase order.

3.   Ending PO No

6 numeric digits followed by 2 numeric digits (999999-99).

 

Defaults to the starting order number's value.

 

Enter the purchase order number of the last purchase order that is to be included among those considered for

printing or purging.  The number need not be that of a valid purchase order.

4.   Starting Item No

15 alphanumeric characters.

 

Defaults to All.

 

Enter the item number of the first item that is to be included among those considered for printing or purging.  The number need not be that of a valid item.

5.   Ending Item No

15 alphanumeric characters.

 

Defaults to the starting item number's value.

 

Enter the item number of the last item that is to be included among those considered for printing or purging.  The number need not be that of a valid item.

6.   Starting Date Entered

A date in the standard date format.

 

Defaults to All.

 

Enter the entry date of the earliest receiving that is to be included among those considered for printing or purging.

7.   Ending Date Entered

A date in the standard date format.

 

Defaults to the starting date.

 

Enter the entry date of the latest receiving that is to be included among those considered for printing or purging.

 

 

Run Date: Nov 13, 1992 ‑ 12:43pm         Elliott Electronics Co.                                                            Page    1

 

                                     R E C E I V I N G S   A U D I T   T R A I L   R E P O R T

 

Range: All Purchase Orders

       All Items

       All Entry Dates

 

Po‑Number  Line  Item‑Number        Comm‑Cd      Vendor‑No     Prom‑Date     Qty‑Ord Um  Expctd‑Cost      Qty‑Rej  Um  Rej‑Reason

                 Item‑Description             Vendor‑Item‑No   Rcpt‑Date     Qty‑Rec Um  Actual‑Cost   Old‑Qty‑Oh  Um Old‑Avg‑Cost

                                              Notify  Move‑To   Job‑No       Tot‑Rec Um  Recv   Loc    New‑Qty‑Oh  Um New‑Avg‑Cost

 

000001‑00  001   CHAR‑GEN                          000100       02/03/92      50.000 EA       7.8000         .000  EA

                 Character Generator At 25 Meg                  02/03/92      10.000 EA       7.8000         .000  EA       7.8000

                 Character ‑ Gen ‑ 25           JLB      QC      PC100        10.000 EA          LA        10.000  EA       7.8000

                             Transaction  Added   At 20:18:04 On 02/03/92

 

000001‑00  002   PAR‑PORT                          000100       02/03/92      40.000 EA      10.0000         .000  EA

                 Parallel Port For I/O                          02/03/92      10.000 EA      10.0000         .000  EA      10.0000

                 Parallel Port                  JLB      QC      PC100        10.000 EA          LA        10.000  EA      10.0000

                             Transaction  Added   At 20:18:21 On 02/03/92

 

000001‑00  003   SER‑PORT                          000100       02/03/92      40.000 EA       8.0000         .000  EA

                 Serial Port For Z80 25 Meg                     02/03/92      10.000 EA       8.0000         .000  EA       7.0000

                 Serial ‑ Port                  JLB      QC      PC100        10.000 EA          LA        10.000  EA       8.0000

                             Transaction  Added   At 20:18:40 On 02/03/92

 

000002‑00  001   VID‑AD                            000200       02/03/92      40.000 EA       5.5400         .000  EA

                 Video Addressing Module                        02/03/92      10.000 EA       5.5400         .000  EA       5.5400

                 Vid ‑ Address                  JLB      QC      PC100        10.000 EA          LA        10.000  EA       5.5400

                             Transaction  Added   At 20:19:01 On 02/03/92

 

000002‑00  001   VID‑AD                            000200       02/03/92      40.000 EA       5.5400         .000  EA

                 Video Addressing Module                        02/03/92       1.000 EA       5.5400         .000  EA        .0000

                 Vid ‑ Address                  JLB      QC      PC100         1.000 EA          LA         1.000  EA       5.5400

                 Serial # ‑ VID‑1234‑1

                             Transaction  Added   At 21:47:16 On 02/03/92

REPORTS

 

 

 

 

Receivings Audit Summary Report

 

 

 

 

 

 

 

 

 

 

 



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