A commodity is a category of merchandise that is purchased or manufactured. Different commodities are identified by codes that you define. A vendor may provide one commodity or several commodities. Which commodities a vendor provides is specified in the Vendor file in the Accounts Payable package. If you wish to know which vendors provide a specific commodity, however, you will need to print this report.
The report lists all of the vendors who provide each commodity that you purchase. Information shown on the report includes the vendor's name, telephone number, contact, status and last activity date.
There are three vendor statuses that might print for a particular vendor. Normal status means that the vendor maintains good relations with your company and may be purchased from. A status of No Purchases means that there is some unresolved problem with the vendor and that the vendor is not to be purchased from at this time. A status of Hold Payment has a similar connotation. Such a vendor is not to be paid and this indicates that there is some problem with the vendor's account. The vendor may be purchased from but you would issue this vendor a purchase order only with caution.
The Commodity Code Vendor Report is used to review those vendors who can fulfill a specific product need. This would be particularly useful if you were dissatisfied with the vendors you currently purchase from and needed a reminder of all the vendors you have on file who might also be able to provide these products.
Select Commodity Code Vendor Report from the pull down P/O Reports window. The following screen will then be displayed:
The following options are available:
* Select the Print mode from the Commodity Code Vendor Report menu bar
* Enter the data requested on the screen
* Once the data has been entered and all changes have been made, press RETURN when the cursor is positioned for entry of the Field Number ?.
To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.
Entry Field Descriptions