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Comment Code File MaintenanceApplication Overview
Comments may be entered for each line item on a purchase order, or they may be associated with the order as a whole. Comments are a means by which you may communicate specific instructions to the vendor regarding the purchase or shipment of items on your order.
Comments may be entered on the purchase order as a free‑form entry, or they may be assigned to the order by means of Comment Codes. By using Comment Codes, you will have access to a file of canned comments that have been standardized and approved for inclusion on vendor correspondence.
In order applications where a Comment Code is entered, there will be an option available to the operator to display each of the Comment Codes that are on file, one at a time, until the correct comment displays. This feature eliminates the need for the operator to memorize the Comment Codes or search through a listing.
RUN INSTRUCTIONS
Select Comment Code File from the pull down P/O Maintenance window. The following screen will then be displayed:
The following options are available:
* Select the desired mode from the Comment Code File menu bar. * Enter the data requested on the screen.
To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar. Entry Field Descriptions
Run Date: Nov 13, 1992 ‑ 11:52am Elliott Electronics Co. Page 1
C O M M E N T C O D E L I S T
Comment Comment Code
1 Partial Shipments not Allowed 2 Substitutions not Allowed 3 Please notify if shipping late 4 Invoice w/shipment preferred 5 Please show PO# on the Invoice AA Early Shipments not Allowed
6 Codes On File
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