Purchase Order PO1800 Help - Elliott Business Software

Open Purchase Orders Reports

Application Overview

The Open Purchase Orders Reports application enables you to identify items that were ordered and not received into inventory. You can select to print the report in vendor or item number order. It can display the quantity ordered, dollar value and quantity not received of each item ordered through a specified date.

The Received/Not Invoiced report prints items that have been ordered and received, but that you have not yet received an invoice for. It prints the quantity ordered and received of each item as well as the quantity invoiced and dollar value not yet invoiced.

Run Instructions

Select Open Purchase Orders Reports from the pull down P/O Reports window. The following screen will then be displayed:

The following options are available:

* Select the Print mode from the Open Purchase Orders Reports menu bar

* Select the Open Purchase Orders Report By Vendor, the Open Purchase Orders Report By Item, or the Received/Not Invoiced Report from the print pull-down window.

* Enter the data requested on the screen

To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.

Entry Field Descriptions

Vendor

Name	Type and Description
1. Starting Vendor	6 alphanumeric characters. Enter the starting vendor number in the range you want to print, or press RETURN to print All vendors. To search by Vendor No. enter F7, or F8 to search by Vendor Description.
2. Ending Vendor	6 alphanumeric characters. Enter the ending vendor number in the range you want to print. To search by Vendor No. enter F7, or F8 to search by Vendor Description.
3. Use Request Or Promise Date ?	R or P. Enter R to select purchase orders by request date or P to select by promise date. Defaults to R.
4. Starting Date	A date in the standard date format. Enter the starting date in the range you want to print.

5. Ending Date

A date in the standard date format.

Enter the ending date in the range you want to print.

6. Include Unprinted Po's ?

Y or N.

Enter Y to include unprinted Po's or N to decline.

7. Include Qty Rejected In Calc ?

Y or N.

If you answer Y, the inventory that has been received, but rejected and not placed into inventory will be included in the "Not Received Quantity" and "Not Received Dollar Amount" totals. Otherwise, it will not be used for these totals.

Default is N.

8. Include Blanket Orders?

Answer Y to include Blanket Orders on the report.

Default is N.

Item

Name	Type and Description
1. Starting Item	6 alphanumeric characters. Enter the starting item number in the range you want to print, or press RETURN to print All items. To search by Item No. enter F7, or F8 to search by Item Description.
2. Ending Item	6 alphanumeric characters. Enter the ending item number in the range you want to print. To search by Item No. enter F7, or F8 to search by Item Description.
3. Use Request Or Promise Date ?	R or P. Enter R to select purchase orders by request date or P to select by promise date.
4 . Starting Date	A date in the standard date format. Enter the starting date in the range you want to print.
5. Ending Date	A date in the standard date format. Enter the ending date in the range you want to print.
6. Include Unprinted Po's ?	Y or N. Enter Y to include unprinted Po's or N to decline.
7. Include Qty Rejected In Calc ?	Y or N. If you answer Y, the inventory that has been received, but rejected and not placed into inventory will be included to the "Not Received Quantity" and "Not Received Dollar Amount" totals. Otherwise, it will not be used for these totals. Default is N.
8. Include Blanket Orders?	Answer Y to include blanket orders on the report. Default is N.

Received/Not Invoiced

Name	Type and Description
1. Starting P.O. Number	6 numeric digits followed by 2 numeric digits (999999-99). Enter the starting purchase order number for the range to be printed. Defaults to All.
2. Ending P.O. Number	6 numeric digits followed by 2 numeric digits (999999-99). Enter the ending purchase order number for the range to be printed. Defaults to the starting purchase order number.
3. Starting Date Entered	A date in the standard date format. Enter the earliest purchase order entry date for the range to be printed. Only purchase orders entered between this and the ending date will be printed. Defaults to All.
4. Ending Date Entered	A date in the standard date format. Enter the latest purchase order entry date for the range to be printed. Defaults to the starting date.

Open Purchase Report By Vendor

Screens

Open Purchase Report By Item

Open Purchase Report Received/Not Invoiced

REPORTS

Run Date: Nov 13, 1992 ‑ 12:39pm Elliott Electronics Co. Page 1

O P E N P U R C H A S E O R D E R S B Y V E N D O R

Ranges: For All Vendors

For All Dates

For All Printed Purchase Orders

Qty Rejected Not Included In Qty Not Received Calculation

Vendor‑Number Item‑Number Item Description Po‑No Um Quantity Quantity Qty/Dollars

Vendor‑Name Request‑Date Ord/Rec Rejected Not Received

000100 CHAR‑GEN Character Generator At 25 Meg 000001‑00 EA 50.000 .000 40.000

Computer Electronics Center 02/03/92 Character ‑ Gen ‑ 25 10.000 312.00

PAR‑PORT Parallel Port For I/O 000001‑00 EA 40.000 .000 30.000

02/03/92 Parallel Port 10.000 300.00

SER‑PORT Serial Port For Z80 25 Meg 000001‑00 EA 40.000 .000 30.000

02/03/92 Serial ‑ Port 10.000 240.00

RAM‑ADDRES Ram Address Multiplexer 000005‑00 EA 20.000 .000 10.000

02/03/92 Ram ‑ Add ‑ Mult 10.000 170.00

Vendor Totals 150.000 Ordered .000 Rejected 110.000 Not Received Quantity

40.000 Received 1,022.00 Not Received Dollar Amount

000200 VID‑AD Video Addressing Module 000002‑00 EA 40.000 .000 30.000

CompuPart Computer Services 02/03/92 Vid ‑ Address 10.000 166.20

VID‑CLKS Video Clock For 25 Meg Video 000002‑00 EA 60.000 .000 50.000

02/03/92 Video ‑ Clock 10.000 400.00

VID‑DRIVER Video Driver For 25 Meg Video 000002‑00 EA 20.000 .000 10.000

02/03/92 Vid‑25‑driver 10.000 224.00

Run Date: Nov 13, 1992 ‑ 12:40pm Elliott Electronics Co. Page 1

O P E N P U R C H A S E O R D E R S B Y I T E M

Ranges: For All Items

For All Dates

For All Printed Purchase Orders

Qty Rejected Not Included In Qty Not Received Calculation

Vendor‑Number Item‑Number Item Description Po‑No Um Quantity Quantity Qty/Dollars

Vendor‑Name Request‑Date Ord/Rec Rejected Not Received

000100 CHAR‑GEN Character Generator At 25 Meg 000001‑00 EA 50.000 .000 40.000

Computer Electronics Center 02/03/92 Character ‑ Gen ‑ 25 10.000 312.00

Item Totals: 50.000 Ordered .000 Rejected 40.000 Not Received Quantity

10.000 Received 312.00 Not Received Dollar Amount

000400 CLOCK 25 Meg Clock For Mother Board 000004‑00 EA 30.000 .000 20.000

Computers of America 02/03/92 Clock ‑ 25M 10.000 250.80

000700 CLOCK 25 Meg Clock For Mother Board 000006‑00 EA 15.000 .000 .000

Southern Electronics 02/06/92 Clock ‑ 25M 15.000 .00

Item Totals: 45.000 Ordered .000 Rejected 20.000 Not Received Quantity

25.000 Received 250.80 Not Received Dollar Amount

000700 CPU‑30MEG Z80 Micro Processor 30 Meg 000006‑00 EA 15.000 .000 .000

Southern Electronics 02/06/92 CPU ‑ Z80 15.000 .00

Item Totals: 15.000 Ordered .000 Rejected .000 Not Received Quantity

15.000 Received .00 Not Received Dollar Amount

000300 DATA‑BUS Data Bus/Buffer 25 Meg 000003‑00 EA 60.000 .000 50.000

Anawalt Computer Company 02/03/92 Data ‑ Buffer 10.000 772.50

000700 DATA‑BUS Data Bus/Buffer 25 Meg 000006‑00 EA 15.000 .000 .000

Run Date: Nov 13, 1992 ‑ 12:41pm Elliott Electronics Co. Page 1

R E C E I V E D / N O T I N V O I C E D R E P O R T

Ranges: For All PO‑Nos

For All Dates

PO‑Number Vendor‑Number Item‑Number Item Description Um Quantity Quantity Dollars

Vendor‑Name Receipt‑Date Ord/Rec Invoiced Not Invoiced

000001‑00 000100 CHAR‑GEN Character Generator At 25 Meg EA 50.000 .000

Computer Electronics Center 02/03/92 Character ‑ Gen ‑ 25 10.000 78.00

PAR‑PORT Parallel Port For I/O EA 40.000 .000

02/03/92 Parallel Port 10.000 100.00

SER‑PORT Serial Port For Z80 25 Meg EA 40.000 .000

02/03/92 Serial ‑ Port 10.000 80.00

Total: 258.00

000002‑00 000200 VID‑AD Video Addressing Module EA 40.000 .000

CompuPart Computer Services 02/03/92 Vid ‑ Address 10.000 55.40

VID‑CLKS Video Clock For 25 Meg Video EA 60.000 .000

02/03/92 Video ‑ Clock 10.000 80.00

VID‑DRIVER Video Driver For 25 Meg Video EA 20.000 .000

02/03/92 Vid‑25‑driver 10.000 224.00

VID‑RAM Video Ram For 25 Meg Video EA 25.000 .000

02/03/92 Video ‑ Ram 10.000 120.00

Total: 479.40

REPORTS