PO Close Processing
The P/O Close Processing allows you to close a line item on a purchase order
or the entire purchase order. Before
Elliott V7.4 you could flag the PO as closed, however nothing really happened
until you purged the closed PO. Still, the quantity on order and ATP details
would appear in the system. Since most Elliott users were reluctant to purge
the closed PO, the PO close process was not very functional.
In Elliott V7.4, we have
addressed many Close PO issues:
(1) You can now close a PO at the individual line item
level. This gives you a lot of flexibility since the entire PO does not have
to be closed. In addition, when a PO Line Item is closed the Quantity on Order
and ATP details will be reflected in real-time, even though the closed PO Line
Item has not been purged. Flexibility extends further by allowing the user to
unclose the line item if closing was a mistake, restoring the line item back to
its original state without any consequences. This function will give you much
more control over the PO quantity in advance when the goods are on the ocean.
As discussed previously with the new ATP, when goods are on the ocean you can
input (or import) the receiving transactions and put them on hold. This will
result in the pending receiving showing up in ATP to help customer service
identify the goods on the ocean. This can assist you with making the decision
of whether the balance quantity on a PO should be closed or not. You may close
a PO line item even though there are receiving transactions for that PO line item.
(2) A new batch utility allows users to close the PO Line
Items based on certain selection criteria. For example, you may choose to
close all PO Line Items that are over three months past due. You can run a
pre-view report to verify the line items before you commit to closing PO Line
Items in mass.
(3) Similarly, a batch utility has been introduced to
allow the user to close the entire PO based on certain selection criteria.
Run
Instructions
Select
Close Processing from the pull down P/O Processing window. To
close by line item, select Close and Close PO Line Item:
![](80/POCLSMNU_files/image001.jpg)
To
close by header, select Close and Close PO Header:
![](80/POCLSMNU_files/image002.jpg)
Entry Field Descriptions – Close PO Line Item
Name
|
Type
and Description
|
Starting Vendor Number
|
6
alphanumeric characters.
Enter a valid vendor number
of the first vendor whose line items are to be included among those that are
to be closed.
Press the F7 key to search
by vendor number. Press the F8 key to search by vendor name.
Defaults
to All.
|
Ending Vendor Number
|
6
alphanumeric characters.
Enter a valid vendor number
of the last vendor whose line items are to be included among those that are
to be closed.
Press the F7 key to search
by vendor number. Press the F8 key to search by vendor name.
Defaults
to the starting vendor number.
|
Starting PO Number
|
6
numeric digits followed by 2 numeric digits (999999‑99).
Enter the purchase order
number of the first purchase order that is to be included among those considered
for closure. Enter the 6‑digit purchase order number followed by the 2‑digit
release number.
Defaults
to All.
|
Ending PO Number
|
6
numeric digits followed by 2 numeric digits (999999‑99).
Enter the purchase order
number of the last purchase order that is to be included among those
considered for closure.
Defaults
to the starting number's value.
|
Starting Product Category
|
3
alphanumeric characters.
Enter the beginning product
category of the line items that are to be included among those that are to be
closed.
Defaults
to All.
|
Ending Product Category
|
3
alphanumeric characters.
Enter the ending product
category of the line items that are to be included among those that are to be
closed. This field is skipped if all product categories are selected.
Defaults
to the starting product category.
|
Starting ETA Date
|
A
date in the standard date format.
Enter the earliest ETA date
that will qualify a line item to be included among those considered to be
closed.
Defaults
to All.
|
Ending ETA Date
|
A
date in the standard date format.
Enter the latest ETA date
that will qualify a line item to be included among those considered to be
closed.
Defaults
to the starting date's value.
|
Include Part Recvd Line
Items?
|
Y or N.
Answer Y if you wish
to include partially received line items in your close.
Defaults
to N.
|
Part Recvd Line Item Percent
|
5
numeric digits with 2 decimal positions (999.99).
Enter the percent of items
that must be received before the close function will consider them for
closing. Entering zero will indicate that you want the percentage to be
100%. This field will be skipped if the above field is N.
Defaults
to zero (100%).
|
Run Pre-View Report ?
|
Y or N.
Answer Y if you wish
to print a report of the results based on your selections.
Defaults
to Y.
|
Entry Field Descriptions – Close PO Header
Name
|
Type
and Description
|
Starting Vendor Number
|
6
alphanumeric characters.
Enter a valid vendor number
of the first vendor whose purchase orders are to be included among those that
are to be closed.
Press the F7 key to search
by vendor number. Press the F8 key to search by vendor name.
Defaults
to All.
|
Ending Vendor Number
|
6
alphanumeric characters.
Enter a valid vendor number
of the last vendor whose purchase orders are to be included among those that
are to be closed.
Press the F7 key to search
by vendor number. Press the F8 key to search by vendor name.
Defaults
to the starting vendor number.
|
Starting PO Number
|
6
numeric digits followed by 2 numeric digits (999999‑99).
Enter the purchase order
number of the first purchase order that is to be included among those considered
for closure. Enter the 6‑digit purchase order number followed by the 2‑digit
release number.
Defaults
to All.
|
Ending PO Number
|
6
numeric digits followed by 2 numeric digits (999999‑99).
Enter the purchase order
number of the last purchase order that is to be included among those
considered for closure.
Defaults
to the starting number's value.
|
Starting PO Date
|
A
date in the standard date format.
Enter the earliest purchase
order date that will qualify the PO to be included among those considered to
be closed.
Defaults
to All.
|
Ending PO Date
|
A
date in the standard date format.
Enter the latest purchase
order date that will qualify a PO to be included among those considered to be
closed.
Defaults
to the starting date's value.
|
Buyer Code
|
2
alphanumeric characters.
Enter a valid buyer code
that must appear on the purchase orders that are to be included among those
that are to be closed. Press F7 to search by Buyer Code.
Defaults
to All.
|
Include Partially Invcd PO?
|
Y or N.
Answer Y if you wish
to include partially invoiced purchase orders in your close.
Defaults
to N.
|
Include Partially Recvd PO?
|
Y or N.
Answer Y if you wish
to include partially received purchase orders in your close.
Defaults
to N.
|
Print PO Line Items?
|
Y or N.
Answer Y if you wish
to include the purchase order line items on the report. This does not have
any effect on the selection criteria.
Defaults
to Y.
|
Run Pre-View Report ?
|
Y or N.
Answer Y if you wish
to print a report of the results based on your selections.
Defaults
to Y.
|