PR Account File MaintenanceApplication Overview
Of all the accounts in General Ledger, only some will be affected by Payroll. They are:
- One or more cash accounts - One or more wage accounts - Deductions, withholding expense and liability accounts. - Payroll tax expense accounts along with other types of earning accounts.
The PR Account File stores the numbers of all the accounts that will be directly affected by Payroll. A description for each account is also stored. When an account number is entered from within the Payroll package, it is checked against this file. If the account number is not found, the entry is invalid, and the operator must enter a different number. If the account number is found, the description is displayed on the screen so he can see if this is the intended account. This greatly reduces the number of operator entry errors that occur on account numbers.
The account number format is variable and dependent on how many levels are defined in the Company Setup application. As previously discussed in Package Overview, the account number format can incorporate up to three integrated levels for each account. These include a main account number, profit center number, and department number. Each may include as many as eight alphanumeric characters. But the TOTAL number cannot exceed fifteen (15). For more complete information of how to set up your account number format see the Application Overview section of Company Setup.
The Import PR Accounts from G/L application will allow a range of accounts from the G/L Account File to be imported into the Payroll Account File. This selection appears only if the Elliott General Ledger package is installed.
Run Insturctions
Select PR Account File from the pull down PR Maintenance window. The following screen will then be displayed:
PR Account File Maintenance Entry Screen
The following options are available:
* Select the desired mode from the PR Account File menu bar * Enter the data requested on the screen
To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar. Entry Field Descriptions
List
Import PR Accounts from G/L
PR Account File Maintenance
PR Account File List
PR Account File Maintenance Import Screen
P A Y R O L L A C C O U N T F I L E L I S T
Range: All Accounts
Account‑No Description
01010‑00000‑00000 Cash in Bank ‑ Account #1 01010‑10000‑00000 Cash in Bank ‑ Account #1 02060‑00000‑00000 Accrued Expenses 02060‑10000‑00000 Accrued Expenses 02100‑00000‑00000 Accrued Salaries and Wages 02100‑10000‑00000 Accrued Salaries and Wages 02120‑00000‑00000 Accrued Vacation and Sick Pay 02120‑10000‑00000 Accrued Vacation and Sick Pay 02130‑00000‑00000 Federal Withholding Taxes 02130‑10000‑00000 Federal Withholding Taxes 02135‑00000‑00000 Earned Income Credit 02135‑10000‑00000 Earned Income Credit 02140‑00000‑00000 Employee FICA Liability 02140‑10000‑00000 Employee FICA Liability 02145‑00000‑00000 Employer FICA Liability 02145‑10000‑00000 Employer FICA Liability 02150‑00000‑00000 Accrued Liabilities 02150‑10000‑00000 Accrued Liabilities 02160‑00000‑00000 City Withholding Liability 02160‑10000‑00000 City Withholding Liability 02170‑00000‑00000 State Withholding Liability
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