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Payroll History ReportsApplication Overview
The Payroll History Reports application prints four history reports. They provide historical information on a wide range of data generated during Post Time Transaction and Post Manual Transaction. Each report offers the user the option to purge the data file from which the report is printed. When purging the files, be very certain all ranges have been entered correctly. Once the purging is complete, the data is no longer available.
Payroll Check History Report
The Payroll Check History Report shows all computer generated payroll checks and manual transactions for a range of employees and for a range of pay period dates.
It shows the detail of all payroll transactions that have taken place within a specified period, for a specified range of employees. Payroll transactions include regular payroll checks, advanced vacation checks and manual payroll transactions.
The starting and ending dates refer to the range of pay period ending dates and not check dates. The Payroll History File is keyed by pay period ending date rather than check date.
All voluntary deductions are lumped together under the single "Deductions" heading. Likewise, all employee allowances are lumped together under the heading "Allowances" For a restaurant; meals and reported tips are included together under the Heading Tips‑Meals.
Deduction/Earning History Report
The Deduction/Earning History Report shows all deductions and earnings taken on computer generated payroll checks and manual transactions for a range of employees, for a range of pay period dates, and for a range of D/E codes.
The starting and ending dates refer to the range of pay period ending dates and not check dates. The Payroll Deduction/Earning History File is keyed by pay period ending date rather than check date. L And I History Report
The L And I History Report shows all Labor and Industry Code payments for ranges of pay period dates, employees, L and I codes, and/or states. The user may define one or more of these ranges to define what data the report will print. The report may be organized by L and I code, by employee, or by state.
Note: The data file may not be purged if the report is printed by employee or state.
For each check, the report prints the check number, pay period ending date, hours worked, gross wages, and employee and employer L and I premium amounts.
Shift History Report
The Shift History Report prints by shift code the shift differentials calculated for each employee. The report can be printed for a range of pay period ending dates, employee's and/or shift codes. For each shift code, the report prints the check number, pay period ending date, shift type, hours worked, and calculated shift amount for each employee. Run Insturctions
Select Payroll History Reports from the pull down PR Reports window. The following screen will then be displayed:
Print Payroll History Report Entry Screen
The following options are available:
* Select the desired mode from the Payroll History Reports menu bar * Select the Payroll Check History Report, Ded/Earn History Report, L And I History Report or Shift History Report. * Enter the data requested on the screen
To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar. Entry Field Descriptions
Payroll Check History Report
Deduction/Earning History Report
L And I History Report By L And I Code
L And I History Report By Employee Or By State
Shift History Report
Print Payroll Check History Report
Print Deduction/Earning History Report
L And I Code Menu
L And I History Report By L And I Code
L And I History Report By Employee
L And I History Report By State
P A Y R O L L H I S T O R Y R E P O R T
For The Period 04/01/92 To 04/30/92 Transaction Types: P = Payroll Check V = Adv Vacation Check M = Manual Transaction For All Employees
Empl Name Trx Check No Gross Soc‑Sec Fwt Ost Deductions Eic Wks No Soc‑Sec‑No Strt‑Date End‑Date Typ Chk‑Dt Fwt‑Gross Medicare Swt Cwt Allowances Net‑Pay Wrk Tips‑Meals Tip‑Cr
1 Jones, James S. P 135 336.60 22.36 44.28 .00 83.48 1.00 989‑03‑9231 04/09/92 04/15/92 04/15/92 360.60 5.23 7.84 7.21 25.00 166.20
M 142 350.00 21.70 50.00 .00 .00 .00 04/24/92 04/30/92 04/30/92 350.00 5.08 .00 .00 .00 273.22
M 142 350.00 21.70 50.00 .00 .00 1.00 04/30/92 350.00 5.08 .00 .00 .00 273.22
Totals: 3 Checks 1,036.60 65.76 144.28 .00 83.48 2.00 1,060.60 15.39 7.84 7.21 25.00 712.64
2 Smith, Sally P 136 215.00 .00 .00 .00 213.23 22.85 1.00
D E D U C T I O N / E A R N I N G H I S T O R Y R E P O R T
For The Period 04/01/92 To 04/30/92 Transaction Types: P=Permanent D/E T=Temporary D/e For All Employees For All D/E Codes Deduction/Earning Types: D=Deduction A=Allowance (Not Added To Net) E=Earning (Added To Gross) M=MealS T=Tips
D/E Code Description D/E Type Empl No Empl Name Pay‑Prd‑Date Check Date Check No Trx Type Amount
BC Bluecrs D 1 Jones, James S. 04/15/92 04/15/92 135 P 5.00CR 04/30/92 04/30/92 139 P 5.00CR
Empl D/E Code Total: 10.00CR
2 Smith, Sally 04/03/92 04/30/92 140 P 10.00CR 04/15/92 04/15/92 136 P 10.00CR
Empl D/E Code Total: 20.00CR
4 Meddles, Shari B 04/15/92 04/15/92 137 P 4.60CR 04/30/92 04/30/92 141 P 5.40CR
Empl D/E Code Total: 10.00CR
5 Cook, Brad M 04/15/92 04/15/92 138 P 3.60CR 04/30/92 04/30/92 142 P 3.60CR
L A B O R A N D I N D U S T R Y H I S T O R Y R E P O R T
By L And I Code For All Periods For All States For All Employees
L‑And‑I Description Emp‑No Name End‑Date Hours Gross‑Wages Employee Employer Code State Soc‑Sec‑No Check‑No Worked Ovt‑Excess Tax‑Amount Tax‑Amount
4101 Printing/Lithography/Engraving 4 Meddles, Shari B 05/07/92 50.00 378.00 14.76 4.43 CA 673‑09‑2882 151 .00
05/14/92 46.00 330.75 13.58 4.07 153 .00
05/21/92 42.00 290.25 12.40 3.72 155 .00
05/28/92 43.00 333.75 12.70 3.81 224 .00
Totals For Employee: 4 181.00 1,332.75 53.44 16.03 .00
5 Cook, Brad M 05/07/92 44.00 253.00 12.99 3.89 CA 008‑39‑3931 152 .00
05/14/92 47.00 277.75 13.88 4.16
L A B O R A N D I N D U S T R Y H I S T O R Y R E P O R T
By Employee No For All Periods For All States For All Employees
Name L‑And‑I State Period Hours Emp‑No Soc‑Sec‑No Code Check‑No End‑Date Worked Gross‑Wages Ovt‑Excess Emp‑Tax‑Amt Empr‑Tax‑Amt
4 Meddles, Shari B 4101 CA 05/07/92 50.00 378.00 .00 14.76 4.43 673‑09‑2882 151
CA 05/14/92 46.00 330.75 .00 13.58 4.07 153
CA 05/21/92 42.00 290.25 .00 12.40 3.72 155
CA 05/28/92 43.00 333.75 .00 12.70 3.81 224
CA 05/07/92 44.00 253.00 .00 12.99 3.89 152
CA 05/14/92 47.00 277.75 .00 13.88 4.16 154
CA 05/21/92 51.00 319.00 .00 15.06 4.52
L A B O R A N D I N D U S T R Y H I S T O R Y R E P O R T
By State For All Periods For All Codes For All States For All Employees
Employee‑No L‑And‑I Employee‑Name End‑Date Hours Gross‑Wages Employee Employer State Description Code Soc‑Sec‑No Check‑No Worked Ovt‑Excess Tax‑Amount Tax‑Amount
CA California 4101 4 05/07/92 50.00 378.00 14.76 4.43 Meddles, Shari B 151 .00 673‑09‑2882
4 05/14/92 46.00 330.75 13.58 4.07 Meddles, Shari B 153 .00 673‑09‑2882
4 05/21/92 42.00 290.25 12.40 3.72 Meddles, Shari B 155 .00 673‑09‑2882
4 05/28/92 43.00 333.75 12.70 3.81 Meddles, Shari B 224 .00 673‑09‑2882
5 05/07/92 44.00 253.00 12.99 3.89 Cook, Brad M 152 .00
S H I F T H I S T O R Y R E P O R T
For All Periods For All Codes For All Employees
Shift Emp Name Check Hours Shift Code Description No Soc‑Sec‑No End‑Date Sft‑Type Number Worked Amount
2 Second Shift 4 Meddles, Shari B 05/07/92 Overtime 151 8.00 12.00 673‑09‑2882 05/07/92 Regular 151 40.00 40.00
05/07/92 Special 151 2.00 4.00
05/14/92 Overtime 153 6.00 9.00
05/14/92 Regular 153 40.00 40.00
05/21/92 Overtime 155 2.00 3.00
05/21/92 Regular 155 40.00 40.00
05/28/92 Overtime 224 3.00 4.50
05/28/92 Regular 224 40.00 40.00
Totals For Employee: 4 181.00 192.50
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