The L And I Code History File
Maintenance application allows the user to maintain Labor and Industry code
records in the Codes History File. The application will be used most often to
make corrections to existing L and I code history records created by the Post
Time Transactions and Post Manual Transactions applications.
The user will be required to
enter four fields of information:
- an L and I
code
- an employee
number
- a state code
- a pay period
ending date
If a record that exactly matches
the entered information already exists in the Codes History File, the user may
only change or delete that record. If not, the user may add a new record
containing that information.
Data contained in the Codes
History File may be printed out on the L And I History Reports located
in the Payroll History Reports application.
Select L And I Code History
File from the pull down PR Maintenance window. The following screen
will then be displayed:
![](80/PRHSTMNT_files/image001.jpg)
L And I Code File Maintenance
The following options are available:
* Select the
desired mode from the L And I Code History File menu bar.
* Enter the
data requested on the screen.
To return to the menu bar, press
the ESC or F10 key. To leave this application, press X for
EXIT when positioned at the menu bar.
Entry Field Descriptions
Name
|
Type
and Description
|
1. Code
|
6 alphanumeric characters.
Enter the L and I code for which a history record needs
to be added, changed or deleted. This code must have already been entered
through the L And I Code Maintenance application. The code's
description will automatically display.
Press the F7 key to
search for L and I codes.
|
2. Employee
|
4 numeric digits (9999).
Enter the number of the employee for whom the L and I
record is being kept. The employee's name will automatically display.
Press the F7 key to
search for employees by number or press the F8 key to search for
employees by name.
|
3. State
|
2 alphanumeric characters.
Enter the state code for which the record is being
kept. The state code must have been previously entered in the City/State
Tax Code File Maintenance application. The state name will automatically
display.
Press the F7 key to
search for state codes.
|
4. Period End Date
|
A date in the standard date
format.
Enter the ending date of the pay period for which the
record is being kept. After this field is entered, the application will
search the History Codes File for a record that matches the information
entered here in fields 1 through 4.
In add mode, if a matching record is already on file, a
message will display and the cursor will return to the first field. In
change and delete modes, if no matching record is found, the message
will display and the cursor will return to the first field.
Defaults to the current
date.
|
5. Hours Worked
|
5 numeric digits with 2 decimal
places and an optional minus sign (999.99-).
This is the number of hours
worked by the employee during the pay period.
|
6. Gross Wages
|
8 numeric digits with 2
decimal places and an optional minus sign (999999.99‑).
This field is the employee's
gross wages for the pay period.
|
7. Overtime Excess
|
8 numeric digits with 2
decimal places and an optional minus sign
(999999.99-).
This field is the amount of
any excess or overtime wages earned during the pay period.
|
8. Check No
|
6 numeric digits (999999).
This field is the check
number of the employee's paycheck for the pay period.
|
9. Employee Tax Amt
|
8 numeric digits with 2
decimal places and an optional minus sign (999999.99‑).
This field is the amount of
the employee's L and I premium for the pay period.
|
10. Employer Tax Amt
|
8 numeric digits with 2
decimal places and an optional minus sign (999999.99‑).
This field is the amount of
the employer's L and I premium for the pay period.
|
Screens
![](80/PRHSTMNT_files/image002.jpg)
L And I Code History File
Maintenance