The Shift Code File
Maintenance application allows the user to create and maintain codes for
calculating pay differentials between shifts.
If an hourly employee is flagged
for shift differential distributions in the Employee File, the user will have
the option of entering a shift code on the distribution screens of the Time
Transaction Processing and Manual Transaction Processing
applications. If a code is entered, the hours worked will be multiplied by the
rates entered in this application for that code to calculate the shift
differential. The results will be recorded in the wage account also entered in
this application.
After checks have been printed
and transactions are posted, the shift differentials may be printed on the Shift
History Report located in the Payroll History Reports application.
Select Shift Code File
from the pull down PR Maintenance window. The following screen will
then be displayed:
Shift Code File Maintenance Entry Screen
The following options are available:
* Select the
desired mode from the Shift Code File menu bar.
* Enter the
data requested on the screen.
To return to the menu bar, press
the ESC or F10 key. To leave this application, press X for
EXIT when positioned at the menu bar.
Entry Field Descriptions
|
Name
|
Type
and Description
|
|
1. Code
|
3 alphanumeric characters.
Enter a shift code that will be used to track a pay
differential in shifts.
In change and delete modes,
press the F7 key to search for shift codes.
|
|
2. Description
|
30 alphanumeric characters.
Enter a description of the
shift code that will make it clear to the user which shift it is
representing.
|
|
3. Regular Amt Rate
|
7 numeric digits with 4
decimal places and an optional minus sign (999.9999-).
Enter the rate that will be multiplied by the
employee's regular hours to calculate the shift pay differential. For
example, if an employee worked 30 regular hours during the pay period and
this field was set to 1.5, the shift amount would be calculated as $45.
Defaults to zero.
|
|
4. Overtime Rate
|
7 numeric digits with 4
decimal places and an optional minus sign (999.9999-).
Enter the rate that will be multiplied by the
employee's overtime hours to calculate the shift pay differential.
Defaults to zero.
|
|
5. Special Rate
|
7 numeric digits with 4
decimal places and an optional minus sign (999.9999-).
Enter the rate that will be multiplied by employee's
special hours to calculate the shift pay differential.
Defaults to zero.
|
|
6. Vacation Rate
|
7 numeric digits with 4
decimal places and an optional minus sign (999.9999-).
Enter the rate that will be multiplied by employee's
vacation hours to calculate the shift pay differential.
Defaults to zero.
|
|
7. Holiday Rate
|
7 numeric digits with 4
decimal places and an optional minus sign (999.9999-).
Enter the rate that will be multiplied by the employee's
holiday hours to calculate the shift pay differential.
Defaults to zero.
|
|
8. Sick Rate
|
7 numeric digits with 4
decimal places and an optional minus sign (999.9999-).
Enter the rate that will be multiplied by employee's
sick hours to calculate the shift pay differential.
Defaults to zero.
|
|
9. Wage Account
|
An account number in the
standard account number format.
Enter the wage account to be
used for recording shift differential amounts.
|
Screens
Shift Code File Maintenance
S H I F T D I F F E R E N T I A L C O D E S L I S T
Shift
Reg‑Amt Ovt‑Amt Spc‑Amt Vac‑Amt Hol‑Amt
Sick‑Amt
Code
Description Shift‑Account Description
2
Second Shift 1.0000 1.5000 2.0000
.0000 .0000 .0000
05633‑00000‑00000 Shift Differential
1
Codes On File
