1.  State Or City?

1 alphabetic character.

Valid values are:

S   =  State

C   =  City

2.  Tax Code

2 alphanumeric characters.

For a state, this should correspond to the usual postal code for the state (though this is not required).

For a city, it should be some two‑character abbreviation of the city name.

Press the F7 key to search for tax code.

3.  Description

30 alphanumeric characters.

This would be the full state or city name.

4.  Tax Rpt Id No

15 alphanumeric characters.

This is the number assigned to the employer by the state or city for purposes of identification on remittances and tax returns.

5.  Tax Liab Acct

An account number in the standard account number format.

This account is the state (SWT) or city (CWT) taxes payable account to which posting of the amount withheld occurs.

Pressing the F7 key will allow you to search for an account by number or pressing the F8 key will allow you to search for an account by description.

6.  Supp Earn W/H %

5 numeric digits with 3 decimal places (99.999).

Some states and cities allow an alternative method of calculating withholding tax on supplemental earnings (such as bonuses, commissions, etc.), which is a flat percentage of the supplemental earnings amount.  If this is the case, enter the percent here.  If zero is entered, then all supplemental earnings will be taxed in the same way as regular wages.

7.  Tax Ot/Spec Wage As

     Suppl Earn?

Y or N.

If your state requires that Ot and special pay, without regular pay, be taxed by the supplemental pay percentage, answer Yes to this question. If answered Yes and there is no regular pay, the supplemental, overtime, and special pay will be added together and the flat percentage rate will be taken.

8.  Sui Percent

5 numeric digits with 3 decimal places (99.999).

This is the State Unemployment Insurance (SUI) percent of taxable wages that the employer is required to pay.  It is not withheld from the employee's salary.

9.  Sui Maximum $

8 numeric digits with 2 decimal places (999,999.99).

This is the maximum amount of places of an employee's wages to which the percent in 7 above applies.

10.  Sui Exp Acct

An account number in the standard account number format.

This should be the main account number for the SUI expense account.  When payroll checks are posted, the SUI amount for each employee is calculated and this amount is posted as a debit to an expense account and as a credit to a liability account.  The expense account number is obtained by using this SUI main account number and using the subaccount number from the for the SUI expense and using the subaccount number of the employee's wage account, which has been defined in the Employee File.

If you do not wish this automatic posting to occur, then leave this field blank.

Pressing the F7 key will allow you to search for an account by number or pressing the F8 key will allow you to search for an account by description.

11.  Sui Liab Acct

An account number in the standard account number format.

This is the liability account that counterbalances the expense account of the previous field.  If no entry was made for field 9 above, then this field will be skipped.

Pressing the F7 key will allow you to search for an account by number or pressing the F8 key will allow you to search for an account by description.

12.  Ost Percent

5 numeric digits with 3 decimal places (99.999).

Enter the current percent of taxable gross pay that is required to be withheld from the employee for other state tax, if any.  (An example of this would be State Disability Insurance.)

13.  Ost Maximum $

8 numeric digits with 2 decimal places (999,999.99).

This is the maximum amount of an employee's taxable wages to which the percent in 11 above applies.

14.  Ost Liab Acct

An account number in the standard account number format.

This is the liability account to which all amounts withheld for OST are posted automatically, during the posting of payroll checks or manual payroll transactions.

14.  Ost Liab Acct (continued)

Pressing the F7 key will allow you to search for an account by number or pressing the F8 key will allow you to search for an account by description.

15.  Ost Max Per Pay

6 numeric digits with 3 decimal places (999.999).

This is the maximum that can be deducted from the employee's pay in a given period.  If your state does not have a maximum limit, leave the field blank.

16.  Minimum Wage

5 numeric digits with 3 decimal places (99.999).

This field is used for information purposes only and applies only to states.  It is not necessarily the same as the federal minimum wage that is stored in Payroll Setup.

17.  L and I Code

6 alphanumeric characters.

Enter the Labor and Industry code to be used during calculation of this state tax.  If your state does not use L and I codes, leave the field blank.

1.  Calculation Method

1 alphabetic character.

Valid values are:

H   =  Hourly Rates

P   =  Percent of Wages

This is the method by which the worker's compensation premium is calculated on an employee‑by‑employee basis.  Each employee record contains a rate field for worker's compensation.  If the current field is H, this rate represents a certain number of dollars per hour (or part) worked.  If the current field is P, this rate represents a percentage of the employee's taxable earnings.

2.  Anniversary Date

A date in the standard date format.

This is the anniversary, or start date, of the Worker's Compensation Insurance policy for this state.

3.  Maximum Amount

8 numeric digits with 2 decimal places (999,999.99).

Some states only require that the worker's compensation premium be paid on an individual employee's wages or hours up to a maximum.  If this is the case, enter the maximum wages or hours here.

NOTE:  Each employee must be specified individually as being eligible or subject to this amount cut‑off.  If an employee is not so specified, then the premium will be calculated on all wages or hours anyway.

You specify whether or not an employee is eligible for this maximum cut‑off in field 43 on screen 1 of the Employee File application.

NOTE:  The period covered by this maximum amount is the same as the accumulation period defined in the next field. 

4.  Accumulation Period

1 alphabetic character.

Valid values are:

P   =  Period (as defined in this package‑usually a month)

Q   =  Quarter

Y   =  Calendar Year

A   =  Anniversary Year

The wages or hours subject to worker's compensation will be accumulated for each employee in an accumulator in the Employee File. The current field specifies when and how this accumulator is to be cleared.  If this field is P, Q or Y, then the accumulator will be cleared whenever the Clear PTD Totals, Clear QTD Totals, or Clear YTD Totals applications (respectively) are run.  If this field is A, then the user will be allowed to clear the accumulator when the Worker's Compensation Report is printed, but only if the current date is on or after the anniversary date, (which is defined in field 2) and only if the date the accumulators were last cleared was before the anniversary date in the current year.

4.  Accumulation Period (continued)

The Worker's Compensation Report calculates the premium based on the accumulated wages or hours in the Employee File application.

5.  Experience Modifier

5 numeric digits with 2 decimal places (999.99).

This is a state‑assigned number and represents a percentage to multiply the calculated worker compensation premium by, based on past experience of claims by employees, in order to get the final value of the premium due.  This defaults to 100% on initial entry. 

6.  Expense Account

Up to 5 alphanumeric characters.

This field has the same significance as the SUI Expense Account.  This should be the main account number for the Worker's Compensation expense account.

If it is blank, no automatic posting of the worker's compensation premium will be done during payroll check posting.  Otherwise, the calculated premium amounts will automatically be posted to the G/L Distribution file.

Pressing the F7 key will allow you to search for an account by number or pressing the F8 key will allow you to search for an account by description.

7.  Liability Account

An account number in the standard account number format.

This is the credit (liability) account corresponding to the debit (expense) account in the previous field.

Pressing the F7 key will allow you to search for an account by number or pressing the F8 key will allow you to search for an account by description.

8.  Calculate On

    Reg/Base/All Pay

1 alphabetic character.

This field determines if the tax code calculation will be based on regular pay, all pay at the base rate, or all pay.

Valid entries are:

B   =  All Pay Using Base Rate

R   =  Regular Pay Only

A   =  All Pay(Default)

1.  Table Id

1 alphanumeric character.

This defines the particular table within the state or city.  The appropriate Table ID is entered into each employee's record so that the Calculate Payroll application knows which table it must use for each employee.

2.  Description

30 alphanumeric characters.

This is simply a description of the table or method, such as:  Ohio‑Head‑Of‑

Household.

3.  Calculation Method

1 alphabetic character.

Valid values are:

D   =  Directly on Earnings

P   =  Percentage of FWT

S   =  Percentage of SWT (applies only to city codes)

O   =  Other (applies to Oklahoma state only

Directly on earnings means that the employee's taxable gross pay is used in conjunction with the state or city tables and percents to calcu­late the state withholding tax amount. The Percentage of Federal Withholding means the state or city withholding tax amount is a percentage of the federal withholding tax amount, and likewise for Percentage of State Withholding.

If you have selected O (other) for calculation method (see State Tax Code:  Ok Oklahoma State Tax Table) to load screen 3 and 4 information and ignore the following instructions for screens 3 and 4.

When you enter the state or city withholding table on the next screen, the percents will be taken on either taxable earnings or on federal withholding tax or on state withholding tax, depending on your response here.

4.  % of Fwt to Deduct

5 numeric digits with 2 decimal places (999.99).

If the state or city allows you to adjust an employee's gross pay by a percent of the employee's federal withholding tax, enter the percent here.  It may be 100.00%.

5.  Ded for Fica W/H ?

Y or N.

If the state or city allows you to adjust an employee's gross pay by the amount of FICA withheld, answer Y.  Otherwise, answer N.

6.  Std Ded % Grs Pay

6 numeric digits with 3 decimal places (999.999).

If the state or city allows a standard adjustment to taxable gross pay prior to the calculation of the tax amount, and if this adjustment is computed as a percent of taxable gross pay, enter this percentage here.  Note that this field has three decimal places.

7.  Adjustment to Std Ded

6 numeric digits with 2 decimal places (9,999.99).

After the percent in field 6 above is applied to the gross pay, this is the annual amount (if any) to subtract from this calculated amount to get the final standard (annual) deduction.

8.  Min Std Ded Amt

6 numeric digits with 2 decimal places (9,999.99).

If you entered a standard adjustment percent in field 6, and if the state or city furthermore specifies a minimum adjustment amount, enter that amount here.  This must be the annualized amount in cases where there is a choice of amounts, depending on the length of the pay period.

If, during the calculation of the employee's taxable gross pay, the program determines that the adjustment to gross pay resulting from the standard percent is less than this minimum amount, then this minimum standard deduction amount will be used instead.

9.  Max Std Ded Amt

6 numeric digits with 2 decimal places (9,999.99).

Same as for field 8 above, except this is the maximum adjustment amount the state or city will allow.  Again, it must be the annual value.

9.  Max Std Ded Amt (continued)

NOTE:  If your state or city uses a fixed adjustment amount, then enter this amount for both the minimum and the maximum.

10.  Yearly W/H Allowance

6 numeric digits with 2 decimal places (9,999.99).

This is the value of a single withholding exemption. If the employee record has a dollar amount for the Exemptions for SWT or CWT (rather than a number), it is this dollar amount that is used for the allowance, as is, and the number in the current field of this state or city table is ignored.

11.  Credit Per Exemption

5 numeric digits with 2 decimal places (999.99).

After the annual SWT or CWT has been calculated using the above field, and the table in the next screen, this field is multiplied by the number of exemptions for SWT or CWT as specified on the employee record, and the result is subtracted from the annual tax to arrive at the final annual withholding tax value.  If a dollar amount rather than a number was entered for the SWT or CWT exemptions on the employee record, or a non‑zero tax credit amount was entered there, then this field is ignored.

12.  Max Wages For Std

      Deduction

4 numeric digits (9,999).

*This applies to Oklahoma state only.

13.  Max Fwt To Deduct

7 numeric digits with 2 decimal places (99,999.99).

If your state permits deduction of Federal Taxes from annual wages, the amount entered here will be the maximum amount of Federal Tax to be deducted from your employees annual wages prior to state withholding tax calculations.  For example, if a given employee has annual wages of $15,000.00 and the Federal Withholding Tax is $1500.00, then his annual base pay would be $13,500.00.. (ie 15,000.00-1500=13,500.00).