Payroll PRTIMMNU Help - Elliott Business Software



Processing

Processing

Time Transaction Processing

Application Overview

 

Time Transaction Processing will utilize an employee's regular hours or salary; overtime, special hours, vacation, holiday and sick hours; supplemental income; tempo­rary deductions and earnings; number of advanced vacation weeks; and number of weeks worked to generate a transaction that represents how much the employee will get paid on his check.  Once entered, transactions may be displayed for inquiry, changed or deleted from the file.  An edit list showing transactions in order by employee number within department may be printed.  A worksheet listing employees due for payment, for selected pay frequencies, may be printed.  The user may also generate time tran­sactions automatically for employees whose pay is not normally distributed in detail to different wage accounts.

 

1.        ADD provides for the entry of employee time transactions and, if needed, distributions.

 

2.        CHANGE provides for the modification of time transactions and distributions.

 

3.        DELETE provides for the deletion of time transactions and distributions.

 

4.        NUM_LIST prints out a numerical list of the time transactions and distributions on file.  The numerical listing is printed automatically by employee number within their respective home department num­ber.  Distributions will only be printed if Payroll Setup indicates A (always) or S (selectively) distribute wages.

 

5.        ALPHA_LIST prints out an alphabetical list of the time transactions and distributions on file.  The listing is printed automatically by employee name within their respective home department num­ber.  Distributions will only be printed if Payroll Setup indicates A (always) or S (selectively) distribute wages. 

 

6.        PRINT WORKSHEET prints out a worksheet of employees by employee number, employee name, or employee number within department number.

 

7.        GENERATE creates time transactions for employees whose pay is not manually distributed to G/L accounts and their employee status is A for active.

 

8.        LABELS will print labels for employee time cards which will include pay period ending date, employee name, employee number, the employee's department, and a place for the employee's signature.

 

Add, Change, and Delete

 

In change mode, answering Y to the Right Trx? question will allow change for the transaction.  If the transaction has associated distributions and no changes have been made to the salary, regular hours, overtime hours, special hours, supplemental pay, vacation hours, sick hours, or holiday hours, then the question Do You Wish To Change Distributions? will be asked.

 

When distributing pay, the operator may enter multiple transactions for the same account and job.  This relieves the operator of the responsi­bility for manually calculating in advance the totals for each combination of account and job.

 

All entries are made on the top distribution line.  When complete, the entry rolls down to the second line.  Exit from distribution entry is not allowed until all amounts have been fully distributed, or the entire entry of the Time Transaction is aborted and deleted!

 

The operator may review previous entries at any time by pressing the F1 key while positioned for entry of the distribution type.  Doing this the first time (after at least one entry has been made) will locate and display the first distribution entered and allow the amount to be changed.  Entering zero for the amount deletes the distribution.  Pressing the F1 key again will display the next distribution on file and so forth.  Users may find it helpful to differentiate wage accounts by profit center designation and make each payroll expense department a separate profit center.  Thus, when employees work in other than their home departments, the wage accounts to which the employee's hours or salary are distributed would be for those departments.  Only in this manner can departmental payroll expenses be accurately determined.  The PR Distribution to G/L Report can be used to evaluate these expenses prior to the availability of financial statements for the period.

 

If an employee is flagged for shift differential distributions in the Employee File, the user will have the option of entering a shift code during entry of distributions.  This code will calculate differences in pay rates between shifts.  For more information on shift codes, refer to the Shift Code File Maintenance section of this manual.

 

If your state uses Labor and Industry codes for calculating employee contributions to worker's compensation, the user may enter an L and I code following each distribution.  This code will calculate the employee and employer L and I premiums for the distribution based on information entered in the L And I Code File Maintenance application.  For more information, refer to that section of this manual.

 

For restaurants, reported tips must be entered as temporary earnings.  Tip credits are defined, for purposes of this Payroll package, as the allowable amounts permitted the employer as a credit against the reported tips.  This credit is used to meet the federal minimum wage requirement. The allowable tip credit will  be the lesser; of the maximum percentage of the federal minimum wage (this percentage is kept in Payroll Setup) times the hours worked, or reported tips. 

 

If the employee does not meet the federal minimum wage requirement the calculate program will automatically generate the excess pay needed for the employee to meet federal minimum wage requirements.  A warning message will appear on the payroll register which indicates the calculated excess pay.

 

Restaurants, in some states, may utilize a porti­on of the employee's reported tips to meet minimum wage.  For that portion so utilized, the employer must contrib­ute FICA and may have to contribute unemployment tax as well.  The amount utilized must not exceed the state‑determined maximum allowable tip credit and must also not exceed the amount of tips that the employ­ee reported.

 

Quarter‑to‑date and year‑to‑date tips, tip credits, and excess pay are stored in the employee file.

 


Print Attendance Entry Worksheet

 

The Payroll Attendance Entry Worksheet is designed to assist payroll personnel with the preparation of the payroll.  It provides a list of employees for selected pay frequencies with room on the report for calculations and the entry of final amounts.

Generate Standard Payroll

 

This program generates standard time transactions, which may be edited like any others.  If wage account distribution has been selected as Always (in the Payroll Setup application) or if there are existing transactions on file then this program cannot be run.

 

NOTE:  Commissions, bonuses, etc. may be paid to an employee by enter­ing an amount in the Supplemental Earnings field on the Time Transaction Processing screen.  If any other type of pay is included on the same Time Transaction record, then all pay for this time transaction will be taxed in the usual way.  However, if the time transaction contains only supplemental earnings, then a separate tax rate (specified in Payroll Setup for Federal, and the State/City Tax Code File for states and cities) can be used for the supplemental earning. If the Tax OT/SPEC Wage As Suppl Earn? question is answered Y and there is only supplemental, overtime, or special pay or any combination of the three without regular pay, the separate tax rate for state will be used to calculate taxes.

 

No matter what the employee's regular pay frequency is, the number entered in the Number of Weeks Advance Vacation field always refers to a full week of vacation.  To give advance vacation pay corresponding to a time period other than a week, you must calculate number of hours and enter it in the Vacation Hours field.  This vacation pay will then not appear on a separate check (as does an advance vacation week).

 

Run Instructions

 

Select Time Transaction Processing from the pull down PR Processing window.  The following screen will then be displayed:

 

 

 

Time Transaction Processing Entry Screen

 

 

 

The following options are available:

 

              *        Select the desired mode from the Time Transaction Processing menu bar

 

              *        Enter the data requested on the screen

 

              *        In Time Transaction add mode you must first enter the pay period ending date, select which frequencies are applicable for this pay period and enter the number of holiday hours (if any) to take for this pay period.  The pay period ending date will remain on file in the PR Setup until the checks have been printed and posted.  You may end at this point by pressing the ESC or F10 key for the pay period ending date.

 

              *        The distribution of hours and salary will be processed on either of the following conditions:  (a) in PR Setup, Distribute Pay To G/L is A (always distribute); (b) in PR Setup, Distribute Pay To G/L is S (selectively distribute), and in the employee's record Distribute is Y or S.  Job number distribution will also be allowed if selected as an option in PR Setup.  After entering the individual employee information on the screen, the distributions for the hours will be processed on a separate screen.  When the total amount of hours or percentage of salary and supplemental pay remaining to distribute are equal to zero then press the ESC or F10 key when the cursor is positioned for entry of the distribution type.

 

              *        In Time Transaction add mode, pressing the F1 key when the cursor is positioned for entry of the employee number will bring up the next hourly or salaried (non‑terminated) employee on file within the range of frequencies entered.

 

              *        In Time Transaction change or delete mode, pressing the F1 key when the cursor is positioned for entry of the employee number will bring up the next transaction on file in sequential order.  Only one transaction is allowed per employee.  Changes are allowed to all fields except the employee number.

              *        To Generate time transactions, enter the pay period starting and ending dates and select the pay frequencies applicable for this pay period.  The pay period dates will remain on file in Payroll Setup until payroll checks have been printed and posted.  Enter the number of holiday hours to be taken on every employee's time transaction.

 

              *        If Payroll Setup has selective (S) distribution selected, then the employees on file who have not been selected for distribution and are eligible will be processed. Otherwise, if no distribution has been selected in Payroll Setup, all eligible employees on file will be processed.  An eligible employee is one who is either hourly or salary on the Employee File, not termin­ated, is an "A" status, and has a pay frequency matching one of the pay frequencies entered.

 

              *        NOTE: If there are no employees on file for the selected pay frequencies then an error message is displayed and re‑entry of the requested data is permitted.

 

                        After the requested data is entered, the question Are You Sure? is asked and a response is needed in order to continue processing.

 

    To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.

 

Entry Field Descriptions

 

Preliminary Screen of Add Mode

 

Name

Type

Description

Pay Period Starting Date

A date in the standard date format.

If the pay period starting date is currently on file and transactions have already been entered, then that date will be displayed.  Otherwise, the date defaults to the system date.

Pay Period Ending Date

A date in the standard date format.

If the pay period ending date is currently on file and transactions are already on file then that date will be displayed.  Otherwise, the date defaults to the system date.

Paying Employees With Pay Frequencies

Up to 6 entries of one alphabetic character each. 

Valid entries are:

 

D = Daily

W = Weekly

B = Bi‑Weekly

S = Semi‑Monthly

M = Monthly

Q = Quarterly

 

These are the frequencies you wish to allow for this particular data entry run.

 

The entry defaults to All frequencies if the RETURN key is pressed while positioned for entry of the first frequency.  Pressing the RETURN key in subsequent fields terminates the entry of frequencies.  If an error is made you may blank out the line by pressing the ESC key and then re‑enter the data.

Holiday Hours This Period

5 numeric digits, with two decimal places (999.99).

If the pay period includes a holiday, you may enter the number of holiday hours to automatically apply to each employee's time transaction during this entry session. This will be the default value for each employee, and may be manually overridden if desired.

 

First Screen

 

Name

Type

Description

1.  Employee No

4 numeric digits (9999).

The Employee Number entered must be that of a valid employee.  (Non‑employees must be paid through Manual Trx Processing or from Accounts Payable.)  Terminated employees, employees with "I" or "H" types, and employees with a pay frequency different from those entered may be selected but you will first be warned of their status.

 

Pressing the F1 key while positioned for entry of the employee number in add mode will cause the program to automatically select the next eligible employee.  By utilizing this feature you can very quickly locate every non‑terminated employee whose pay frequency matches one of those entered.

Employee No  (continued)

 

Pressing the F1 key while positioned for entry of the employee number in change or delete mode will cause the program to bring up the next transaction on file.  The transactions are in order by employee number within department number and will be displayed in this manner.

 

Press the F7 key for employee search by name or press the F8 key for employee search by number.

Pay Salary ?

1 alphabetic character or 5 numeric digits, with 2 decimal places (999.99).

 

Y or N, F1, F2

Salaried employees may be paid their standard salary (the default) or, by answering N to the Pay Salary? question, paid for hours worked. For hourly employees you need only enter the hours worked.

 

By pressing the F1 key while positioned for entry of the answer to the Pay Salary? question, the answer will default to Y and the employee's number of weeks worked will default to the number of weeks in the period of his pay frequency.

Pay Salary ?  (continued)

 

By pressing the F1 key for entry of regular hours, the employee's regular hours are used as the default and the number of weeks worked defaults to the number of weeks in the employee's pay frequency. The remaining fields are cleared in either of the two cases.

 

If a number of holiday hours was entered on the preliminary screen, these hours will also be automatically inserted, and the adjust salary flag (see next page) will be set to Y for a salaried employee.  For an hourly employee, the holiday hours will automatically be subtracted from his regular hours.

 

Pressing the F2 key for entry to either the Pay Salary? question of Regular Hours will clear the transaction fields and the cursor will be positioned for entry of supplemental earnings, eliminating the need to step through each of the intermediate entries.

2. Pay Salary  (continued)

 

By pressing the RETURN key in response to the Pay Salary? question, the answer defaults to Y.

 

The F1 or F2 key default is not used to pay an employee's salary, the question Adjust For Vac, Sick and Hol? will be asked (for sala­ried employees only).  If the employee has vacation, sick or holiday hours for this pay period (as entered later on the screen), his salary will be automatically adjusted for these hours, based on his regular rate of pay.  When his pay is distributed (either automa­tically or manually on the next screen), the amount of salary to be distributed will be reduced by the amount of vacation; sick and/or holiday pay to be paid to him.

 

This allows distribution to be done simply, without the user having to calculate manually what the regular portion of the employee's salary is for his pay period.

 

If this question is answer N, then any vacation, sick or holiday pay will be added to the salary entered.

 

The default is Y for this question.  

3.  Overtime Hrs

5 numeric digits, with 2 decimal places (999.99).

If paid separately and the Tax OT/SPEC Wage As Suppl Earn? question is answered Y, this will be taxed at the flat percentage rate entered for supplemental earnings in the State/City Tax Code File.

4.  Special Hrs

5 numeric digits, with 2 decimal places (999.99).

See comments for field three above.

5.  Holiday Hrs

5 numeric digits, with 2 decimal places (999.99).

This will automatically default to any value that was entered on the preliminary screen to ADD mode.

6.  Sick Hrs

5 numeric digits, with 2 decimal places (999.99).

If the sick hours entered here are greater than the sick hours due as recorded on the employee record, a warning message will be displayed.

7.  Vacation Hrs

5 numeric digits, with 2 decimal places (999.99).

If the hours entered here are greater than the vacation hours due as recorded on the employee record, a warning message will be displayed.

8.  Suppl Earn

7 numeric digits, with 2 decimal places (99,999.99).

Supplemental Earnings are any non‑periodic earnings such as bonuses or unusual commissions.  Refer to government literature for more information about what distin­guishes supplemental earnings from standard earnings. 

8.  Suppl Earn  (continued)

 

Supplemental earnings may be paid separately or on the same check with the employee's regular earnings.  If paid separately, they will be taxed at the flat percentage rate entered for supplemental earnings in Payroll Setup, and the State/City Tax Code File.

 

Fields 9, 10 and 11

 

These are one‑time deductions and earnings.  An employee's reported tips, and meals given the employee would customarily be entered here because the amount of tips or meals would vary from week to week.  Any other deduction or earning that occurs non‑periodically or for varying amounts would qualify as a temporary deduction/earning.

 

The code entered must be defined in the Deduction/Earning Code file application.  The code's description will display beside the code to allow operator verification of the entry.  Pressing the ESC key while positioned for entry of the amount will clear the line and allow re‑entry of the code.

 

Name

Type

Description

9, 10, 11. Temp D/E 1, 2 and 3

2 alphanumeric characters.

This is the deduction/earning code, which must already be defined on the Deduction/Earning Code file.

 

Press the F7 key to search for code.

 

6 numeric digits, with 2 decimal places (9,999.99). This is the amount of temporary deduction or earning.

 

Before tax deductions or allowances may not be used as a temporary deduction or earning.  These codes must be used as permanent employee deductions or earnings.

12.  No Wk Adv Vac

1 numeric digit (9).

This is the number of full weeks of advanced vacation pay to give   to the employee, in addition to his regular pay.

 

The number of hours in a week is taken from the value in

Pay­roll Setup.  Each full vacation week paid to the employee will appear on a separate check.

 

If the advance vacation weeks plus the vacation hours, on this time transaction, exceed the vacation hours due to this employee, a warning message is displayed.

13.  No Wk Worked 

4 numeric digits, with 2 decimal places (99.99).

Enter the number of weeks for which the employee is being paid.  For example, if the employee is paid weekly, the correct entry would be 1; if paid monthly the correct entry would be 4.33.  This field is calculated automatically when the F1 key default is taken for entry #2 or when the RETURN key is pressed when the cursor is positioned for entry of this field.  Data entered here is for reporting purposes only.

14.  Accrual Pct

5 numeric digits with 2 decimal places (999.99).

Enter the percent of the employee's pay to be accrued for the current financial period.  The remainder will be accrued for the following period.  For example, if the pay period runs Monday through Friday and the month ends on Tuesday, 40% would be accrued to the current month and 60% would be accrued to next month. 

 

Defaults to 100% if no previous transactions have been entered.  Otherwise, defaults to the previously entered percent.

Distribution Screen

 

Name

Type

Description

Type

1 alphabetic character.

The types defined in a menu on the screen are:

   

R  = Regular Hours

S  = Salary

O  = Overtime Hours

X  = Special Hours

V  = Vacation Hours

H  = Holiday Hours

K  = Sick Hours

P  = Supplemental Pay

Account                        

An account number in the standard account number format.

The account entered here must be a valid account as via G/L Account File Maintenance.  The default value for this account is the employee's wage account, for regular, overtime and special hours, and salary and supplemental pay.  For vacation, holiday and sick hours, the account number is obtained by combining the main account number specified in Payroll Setup, with the subaccount of the employee's wage account.  The default account is always dis­played automatically and may be overridden manually.

 

Pressing the F7 key will allow you to search for an account by number or pressing the F8 key will allow you to search for an account by description.

Job-No                         

6 alphanumeric characters.

Any job number entered must be on the Job file.  Job numbers can only be entered if the use of job numbers has been selected in Payroll Setup.  The job number will not be requested if job numbers are not being used in this Payroll package.

 

Press the F7 key to search for Job.

Shop-#

6 alphanumeric characters.

This field and the next one will only appear if PR Setup is set to use job numbers and the Job Costing package is in use. 

 

If the distribution is assigned a job number, the user has the option to enter a shop order number to associate the distribution with a specific shop order.  This allows for more accurate tracking of payroll expenses.  The shop order number entered must be on file in Job Costing under the job number entered in the previous field.

Op-#

4 numeric digits.

If a job number and a shop order number have been entered, the user must enter an operation number that is on file in Job Costing under the previously entered job and shop order numbers.  If these conditions are not met, a message will display and the cursor will return to the Shop-# field.

Hrs-Or-%                       

5 numeric digits, with 2 decimal places and optional minus sign (999.99‑).

This will be a percent for a salary type or supplemental pay type distribution.  Otherwise, it will be hours.  Pressing the F1 key will default the amount to the total amount remaining to be distributed for that distribution type.  Enter a zero amount in Change mode to delete the particular distribution.

Shift Differential

3 alphanumeric characters.

This field will appear on a pop-up window only if the employee is flagged for shift differential distributions in the Employee File. 

 

Enter a valid shift code to calculate a shift differential for the employee.  If no shift differential needs to be calculated, leave the field blank. 

 

Press the F7 key to search for shift codes.

Rate

6 digits, with 3 decimal places (999.999).

This entry is only requested for hour type distributions (not for salary or supplemental pay).

 

Pressing the F1 key defaults to the employee's regular rate, for regular, holiday, vacation and sick hours; to the employee's overtime rate, for overtime hours; and to the employee's special rate, for special hours.

L And I Code

6 alphanumeric characters.

If the employee is flagged as distributed in the Employee File, and the employee's home state has a L and I code on file, you will be prompted to enter an L and I code.

 

Enter a valid labor and industry code to calculate employee and employer premiums for this distribution.  If no L and I premium needs to be calculated, leave the field blank. 

 

L and I codes are not supported for any secondary states the employee has in the Employee Tax Code File.

 

Press the F7 key to search for L and I codes.

 


Worksheet

 

Name

Type

Description

Print Employees With Pay Frequencies

Up to 6 entries of 1 alphabetic character each.

Valid entries are:

 

D  = Daily

W  = Weekly

B  = Bi‑Weekly

S  = Semi‑Monthly

M  = Monthly

Q  = Quarterly

 

The entry defaults to All frequencies if the RETURN key is pressed while positioned for entry of the first frequency.  Pressing the RETURN key in subsequent fields terminates the entry of frequencies.  If an error is made you may blank out the line by pressing the ESC key then re‑enter the data.

Number Of Distribution Lines To Print

1 numeric digit.

If Payroll Setup allows account distribution you will be asked to enter the number of distribution lines to print.  This refers to the number of blank lines you wish printed on the worksheet to allow for entry of distribution data.  See the Time Entry Worksheet Report Format for an example at the end of this section.

Print Pay Rates For Employee Types ?

1 alphabetic character.

Valid entries are:

 

H   =  Hourly/Non

S   =  Salary

B   =  Both Hourly/Non &         Salary

N   =  None  

 

Defaults to N.

 

Generate

 

Name

Type

Description

Pay Period Ending Date

A date in the standard date format.

If the pay period ending date is currently on file then the date will be displayed.

Paying Employees With Pay Frequencies

Up to 6 entries of 1 alphabetic character.

These are the frequencies you wish to allow for this particular run.  When generating a standard payroll, only employees with frequencies that match those entered will have payroll transactions created.

 

The entry defaults to All frequencies if the RETURN key is pressed while positioned for entry of the first frequency.  Pressing the RETURN key in subsequent fields terminates the entry of frequencies.  If an error is made you may blank out the line by pressing the ESC key then re‑entering the data.

Holiday Hours this Period      

5 numeric digits, with 2 decimal places (999.99).

This is the number of holiday hours (if any) to record on each generated time transaction.

 

If this is non‑zero, then any salaried employee who has a time transaction generated during this run will automatically have the Adjust Salary flag set to Y.

Labels

 

Name

Type

Description

1. Starting Employee No

4 numeric digits (9999).

Defaults to all employees by pressing the RETURN key.

2. Ending Employee No

4 numeric digits (9999).

Defaults to the starting employee number by pressing RETURN.

3. Pay Period Ending

A date in the standard date format.

Defaults to the current pay period end date.

 

 

 

 

 


Screens

 

Time Transaction Processing

 

 

 

 

 

 

 

 

Time Transaction Processing

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Time Transaction Processing (Distribution)

 

 

 

 

 

 

 

 

 

Time Transaction Processing  (Worksheet)

 


 

 

 

 

               

Time Transaction Processing Worksheet

 

ScreensScreens

 

 

 

Time Sheet Labels (Screen # 1)

 

 

 

 

 

 

 

 

 

Time Sheet Labels (Screen # 2)

 

 

 


 

 

 

REPORTS

Time Sheet Labels

 

 

 

                                             P A Y R O L L   T I M E   E D I T   L I S T

 

For The Pay Period Ending 10/06/89

 

Employee Types:     H = Hourly  S = Salary

Pay Frequencies:    D = Daily  W = Weekly  B = Bi‑Weekly  S = Semi‑Monthly  M = Monthly  Q = Quarterly

Distribution Types: S = Salary %  R = Regular Hours  O = Overtime Hours  X = Special Hours

                    P = Supp Pay  H = Holiday Hours  V = Vacation Hours  S = Sick Hours

 

                                                              ‑‑‑‑‑‑‑‑‑Hours‑‑‑‑‑‑‑‑‑‑

Dept   Emp  Name                                   Salary      Regular Special   Sick    ‑‑‑‑Temp‑Ded/Earn‑‑‑‑  Vac  Wks   Adjust

 No    No   Soc‑Sec‑No Type  Wage‑Acct        Freq Supp‑Earn   Ovrtime Holiday   Vac      Desc   Type  Amount   Wks  Wrk    Sal?

 

A        1  Jones, James S.                              .00   40.00      .00      .00                               1.00

            989‑03‑9231  H   05025‑00000‑00000  W        .00     .00      .00      .00

 

 Distribution: Type   Account‑No                                         Hrs‑%    Rate   Job‑No

                 R    05025‑00000‑00000 Salary & Wage D/L Fabrication    40.00    8.250  SCHOOL  School Desks for District

 

         3  Salary, Fred F.                           800.40     .00      .00      .00                               1.00    Y

            555‑44‑5252  S   05025‑00000‑00000  W        .00     .00      .00      .00

 

 Distribution: Type   Account‑No                                         Hrs‑%    Rate   Job‑No

                 S    05025‑00000‑00000 Salary & Wage D/L Fabrication   100.00           ARMY    U.S. Army ‑ Custom Tables

 

 

    2 Entries                           Department Totals:     40.00               .00

    1 Hourly                                                              .00

    1 Salary                                                     .00               .00

                                                                          .00

‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑

 

B        2  Smith, Sally                                 .00   30.00      .00      .00                               1.00

            323‑46‑7373  H   05030‑00000‑00000  W        .00     .00      .00      .00

 

 Distribution: Type   Account‑No                                         Hrs‑%    Rate   Job‑No

                 R    05030‑00000‑00000 Salary & Wage D/L Machine Shop   30.00    6.500

 

 

                                             P A Y R O L L   T I M E   E D I T   L I S T

 

For The Pay Period Ending 10/06/89

 

Employee Types:     H = Hourly  S = Salary

Pay Frequencies:    D = Daily  W = Weekly  B = Bi‑Weekly  S = Semi‑Monthly  M = Monthly  Q = Quarterly

Distribution Types: S = Salary %  R = Regular Hours  O = Overtime Hours  X = Special Hours

                    P = Supp Pay  H = Holiday Hours  V = Vacation Hours  S = Sick Hours

 

                                                              ‑‑‑‑‑‑‑‑‑Hours‑‑‑‑‑‑‑‑‑‑

Dept   Emp  Name                                   Salary      Regular Special   Sick    ‑‑‑‑Temp‑Ded/Earn‑‑‑‑  Vac  Wks   Adjust

 No    No   Soc‑Sec‑No Type  Wage‑Acct        Freq Supp‑Earn   Ovrtime Holiday   Vac      Desc   Type  Amount   Wks  Wrk    Sal?

 

A        1  Jones, James S.                              .00   40.00      .00      .00                               1.00

            989‑03‑9231  H   05025‑00000‑00000  W        .00     .00      .00      .00

 

 Distribution: Type   Account‑No                                         Hrs‑%    Rate   Job‑No

                 R    05025‑00000‑00000 Salary & Wage D/L Fabrication    40.00    8.250  SCHOOL  School Desks for District

 

         3  Salary, Fred F.                           800.40     .00      .00      .00                               1.00    Y

            555‑44‑5252  S   05025‑00000‑00000  W        .00     .00      .00      .00

 

 Distribution: Type   Account‑No                                         Hrs‑%    Rate   Job‑No

                 S    05025‑00000‑00000 Salary & Wage D/L Fabrication   100.00           ARMY    U.S. Army ‑ Custom Tables

 

 

    2 Entries                           Department Totals:     40.00               .00

    1 Hourly                                                              .00

    1 Salary                                                     .00               .00

                                                                          .00

‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑

 

B        5  Cook, Brad M                                 .00   40.00      .00      .00                               1.00

            008‑39‑3931  H   05010‑00000‑00000  W        .00     .00      .00      .00

 

 

 

 

                                P A Y R O L L   A T T E N D A N C E   E N T R Y   W O R K S H E E T

 

Worksheet In Order By Employee No

For The Pay Period Ending ........

 

Employee Types:   H = Hourly  S = Salary   N = Non‑Employee

Pay Frequencies:  D = Daily   W = Weekly   B = Bi‑Weekly   S = Semi‑Monthly   M = Monthly   Q = Quarterly

 

Dept   Emp  Name                           Sal?  Reg     Ovt     Spcl    Hol     Sick    Vac     Supp   Wks   Wks     Temporary

 No    No   Soc‑Sec‑No  Type  Pay‑Freq     Adj?  Hrs     Hrs     Hrs     Hrs     Hrs     Hrs     Earn   Vac   Wrk    Ded/Earnings

 

A        1  Jones, James S.                Y N  ......  ......  ......  ......  ......  ......  ......  ...  ......  ...  ........

            989‑03‑9231  H       W         Y N                                                                       ...  ........

Pay Rates:

    Reg   8.250  Ot  12.375  Spec  16.500                                                                            ...  ........

 

B        2  Smith, Sally                   Y N  ......  ......  ......  ......  ......  ......  ......  ...  ......  ...  ........

            323‑46‑7373  H       W         Y N                                                                       ...  ........

Pay Rates:

    Reg   6.500  Ot   9.750  Spec  13.000                                                                            ...  ........

 

A        3  Salary, Fred F.                Y N  ......  ......  ......  ......  ......  ......  ......  ...  ......  ...  ........

            555‑44‑5252  S       W         Y N                                                                       ...  ........

Pay Rates:

    Reg  20.010  Ot  30.015  Spec  40.020                                                                            ...  ........

 

B        4  Meddles, Shari B               Y N  ......  ......  ......  ......  ......  ......  ......  ...  ......  ...  ........

            673‑09‑2882  H       W         Y N                                                                       ...  ........

Pay Rates:

    Reg   5.750  Ot   8.625  Spec  11.500                                                                            ...  ........

 

B        5  Cook, Brad M                   Y N  ......  ......  ......  ......  ......  ......  ......  ...  ......  ...  ........

            008‑39‑3931  H       W         Y N                                                                       ...  ........

Pay Rates:

    Reg   4.500  Ot   6.750  Spec   9.000                                                                            ...  ........

 

 

 

 

 Pay Period: 10/06/89

Employee#: 0001  Dept: A

Name: Jones, James S.

Signed: _________________________

 

 

Pay Period: 10/06/89

Employee#: 0002  Dept: B

Name: Smith, Sally

Signed: _________________________

 

 

Pay Period: 10/06/89

Employee#: 0003  Dept: A

Name: Salary, Fred F.

Signed: _________________________

 

 

Pay Period: 10/06/89

Employee#: 0004  Dept: B

Name: Meddles, Shari B

Signed: _________________________

 

 

Pay Period: 10/06/89

Employee#: 0005  Dept: B

Name: Cook, Brad M

Signed: _________________________

 

 



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